ACCOUNTS ASSISTANT-PAYABLES – G4S (Botswana) Limited

ACCOUNTS ASSISTANT-PAYABLES

To maintain supply through the effective management and payment of invoices The incumbent will also process Internal expense claims and reconcile key supplier accounts

Responsibilities

• Responsible for the collection matching & batching of Accounts Payab/e data and following up on outstanding information as required
• Accurate processing of accounts payable data
• Timeous payment of all accounts, In line with vendor payment terms and cash flow requirements, reporting account deviation to the Financial Controller.
• Adherence to ISO/IFRS Company policies & procedures Supplier Agreements and BURS regulations at all times
• Perform the month end closing process and reconciliation of ledgers
• Perform all relevant reconciliations pertaining to Accounts Payable
• Maintenance of excellent working relationships with external suppliers
• Ensure all queries are dcait with correctly and efficiently Including maintenance of open communication channels with all relevant departments
• Reconciliation of all vendor accounts and accurate recording of liabilities
• Perform all aspects of the accounts payable function by matching purchase orders to invoices and entering the invoices into the software according to department policies and deadlines
• Identifying errors or drscrepancies and resolve before processing
• Prepare cheques and online payments and backup documentation for AP payment requests
• Reconciliation of accounts payable related accounts and submission of journal entry requests to immediate supervisor for adjustment to the general ledger
• Research and resolution of any outstanding balances on accounts including telephone mail, or email communications with vendors
• Assisting in the annual audit by preparing assigned reports or prowling documentation as directed by the Financial Controller
• Research and recommend programs policies and procedures to Improve the effectiveness and efficiency of the accounts payable function, including new software internal controls new electronic payment technologies and customer service
• Regular reporting and analysis to senior managers In the business

Minimum Qualifications. Experience and Competencies

• AAT/Degree in FinanoefAccountancy from a recognized university
• Minimum of 5 years experience in Accounts Payable function
• BIC A Affiliation
• Strong processing background, exposure to invoicing in multiple currencies
• Enjoy high volume and f3st paced environments
• Excellent communication skills both verbal and written are essential
• Knowledge of Accounting principles and practices
• Knowledge of accounts payable processes