Executive Assistant: To the CEO – Botswana Savings Bank

The Bank requires the services of knowledgeable, highly skilled and self-driven individuals for the following position:

Executive Assistant: To the CEO (Re-Advert – Ref: BSB-005)

Main Purpose of the Job

Responsible for assisting the Chief Executive Officer with the coordination and management of the Office of the CEO / Operations Department / Corporate Services Department as well as the provision of secretarial and administrative assistance to the Chief Executive Officer / Chief Operations Officer / Chief Corporate Services Officer.

Qualifications & Experience

• Associate’s degree / Higher National Diploma in Secretarial Studies, Administration or related area
• Six (6) years of relevant experience in a large organisation
• Thorough knowledge of office management is essential

Responsibilities

• Assist with the administrative arrangements for meetings of the Board and ensures that papers are distributed on time (Office of the CEO only).
• Take messages, answer routine questions and refer visitors or callers to other members of the executive or senior management team as necessary.
• Inform management and external stakeholders of scheduled meetings with the Chief Executive Officer / Chief Operations Officer / Chief Corporate Services Officer.
• Maintain a calendar of appointments and ensure that all correspondents receive a reply.
• Ensure that the Chief Executive Officer / Chief Operations Officer / Chief Corporate Services Officer responds to all formal correspondence.
• Liaise with the host of meetings and events that the Chief Executive Officer / Chief Operations Officer / Chief Corporate Services Officer is to attend.
• Disseminate information and documents as required.