PAYROLL ACCOUNTANT -AIR BOTSWANA

VACANCY

PURPOSE OF THE ROLE

To ensure the accurate payment of employees in accordance with laid down policies and procedures through the organization, planning, supervision and control of the payroll function and the accurate recording and analysis of employee and 3rd party payment. This role is essential to managing employee compensation, benefits, deductions and tax obligations efficiently. It is pivotal in maintaining financial integrity and employee satisfaction within the airline.

KEY FUNCTIONS

• Payroll Processing: Oversee the end-to-end payroll cycle, ensuring timely, accurate payments and deductions transparently
• Tax & Compliance Management: Ensure adherence and compliance to tax laws and regulations as well as internal control standards
• Financial Reporting: Prepare payroll-related financial statements and reports for internal and external stakeholders i.e., audits and management reviews
• Audit & Reconciliation: Conduct regular audits and reconciliations to maintain financial accuracy
• System Management: Administer and optimize payroll systems and software to enhance efficiency
• Employee Benefits Administration: Manage pension plans, insurance, and other benefit-related responsibilities
• Data Accuracy & Security: Maintain confidentiality and accuracy of payroll records
• Collaboration with HR & Finance: Work closely with HR and employee records and finance teams for budget alignment. Address and resolve payroll-related queries from staff promptly

Payroll Administration

• Assist the Finance Manager in formulating and reviewing accounting policies, procedures, and guidelines to ensure efficient and effective management of the payroll function
• Calculate and process employee earnings, deductions, and disbursements to 3rd parties
• Ensure accurate recording of overtime, allowances, and other compensations
• Prepare payroll for various employee categories, including pilots, cabin crew, ground staff, and administrative personnel

Compliance & Reporting

• Deduct and remit statutory contributions such as taxes, social security, and pension funds
• Prepare and submit tax filings and reports in accordance with statutory and in-house policy
• Maintain compliance with both national and international labor laws and industry associations

System & Data Management

• Administer payroll software and systems, ensuring data integrity and security
• Update and maintain employee records, including personal information, tax details, and banking information
• Collaborate with IT to ensure seamless integration of payroll data with employee records
• Extract payroll data from HR and batches adjustments, conduct timely payroll runs, check and verify monthly payroll, distribute payslips, and ensure accurate and timely salary payments via direct debit payroll

Audit & Reconciliation

• Perform monthly reconciliations of payroll accounts and resolve discrepancies
• Coordinate with internal and external auditors during payroll audits
• Ensure accurate allocation of payroll expenses to various departments and cost centers
• Prepare all payroll-end journals and reports, including monthly and quarterly reconciliations of payroll to the general ledger, and submit reconciliation statements to the Finance Manager

Employee Relations and Staff Development

• Address employee queries regarding payroll discrepancies, deductions, and benefits
• Provide training and guidance to staff on payroll-related matters
• Communicate changes in payroll policies or procedures effectively to all employees

Minimum Education Requirements

• Academic Qualification: Recognized Bachelor’s Degree in Accounting and Finance or equivalent
• Professional Qualifications & Memberships: Full qualification as CA, ACCA and/or CIMA

Minimum Experience Requirements

• A minimum of six (6) years paid graduate experience, of which three (3) years should have been in Payroll Administration at Supervisory or Middle Management level
• Experience with Sage 500 People Payroll System will be an added advantage