PRINTING & LOGISTICS – Botswana Examinations Council

VACANCY 

Botswana Examinations Council (BEC) is mandated under Section 5 of the Botswana Examinations Council Act CAP 58:03 (as Amended by BEC Amendment Act No. 19 of 2020) to manage and conduct examinations and assessment in general education and Technical and Vocational Education and Training (TVET). BEC has developed a new strategy and consequently, a new structure that is aligned to the strategy. The organization wishes to attract into the following positions, results oriented professionals, with solid leadership experience, who are driven by a passion for excellence.

Printing and Logistics Officer I

Main Purpose of the Job

Plan, coordinate and supervise printing and logistics services for the administration of assessments at different assessment levels in accordance with established procedures, standards and guidelines. Supervise the work of a team working underneath this position For Unemployed Graduates: Specialization in the preferred syllabus (Mathematics, Physics, Chemistry, Biology, Computer Studies, Agriculture, Accounting, Social Studies)

POSITION REQUIREMENTS

Key Performance Areas

• Plan and organise the following activities under the guidance of the Manager: Graduate teachers eligible for training will have majored in any of the subjects above and acquired the above qualifications within the period starting from October 2016 to December 2019. Furthermore, individuals with a Bachelor’s Degree in Accounting or related field, and without an education qualification may apply for the marking of BGCSE Accounting.
• Draw annual exam admin schedules for review by the Manager
• Communicate procedures to all assessment personnel under his/her portfolio
• Printing of assessment papers, stationery and supporting materials
• Receive and store assessment papers and materials, and verification
• Draft guidelines for administration of assessment and submit for review to the Head
• Facilitate training of invigilators, moderators, markers, etc. on the examination administration procedures
• Plan and execute deployment of invigilators, moderators, markers, etc. in line with staffing requirements for the whole assessment cycle
• Find and organise suitable venues for assessments of private candidates
• Organise transport and logistics for pre-exam centre inspections
• Prepare guideline for physical arrangement of assessment rooms in the centres
• Organise transport and logistics for live exams centre inspections
• Organise transport for movement of scripts to marking venues post-exams
• Select and prepare marking venues
• Liaise with the Quality Assurance team for spot inspections of assessment centres during live examinations to ensure compliance to set procedures and regulations
• Facilitate the procurement of printing and logistics services (transport, venues, centres, materials etc.):
• Provide inputs to drafting of ITTs
• Participate in the evaluation committees
• Liaise with service providers / contractors on day-to-day basis
• Closely monitor and report on compliance with SLAs
• Prepare service provider performance report for the Manager
• Liaise with all stakeholders to ensure timely and smooth execution of all assessment related activities
• Participate in appraisals of external assessment personnel
• Follow security guidelines and procedures to ensure safe handling of assessment materials
• Implement guidelines, procedures and standards as they have been set, and collaborate with the Compliance/Audit/Quality team during their periodic review
• Proactively anticipate and implement alternative ways to meet commitments when unexpected events, unplanned actions, or contingencies arise

Qualifications and Experience

At least a Degree in Educational Management or a relevant field from a recognised institution. Professional Certification- Certification in
assessment administration. At least four (4) years’ experience post-qualification of which two (2) years should have been at junior
professional/ technician level or its equivalent. Some supervisory experience would be an advantage.

Key Competencies

• Communication
• Interpersonal
• Mentoring and coaching
• Networking and relationship building
• Organisational skills (planning, time management, work prioritisation)
• Research, critical thinking, analytical & problem-solving
• Supervisory