MANAGER FACILITIES – MINISTRY OF SPORT AND ARTS

VACANCY 

VACANCY CIRCULAR NO. 5 OF 2025

2. MANAGER – FACILITIES (1 POST)

SALARY SCALE:* E2 (P449,256 – P467,436) per annum.

MAIN PURPOSE OF THE JOB

To direct the planning and management of the Ministry of Sports and Arts facilities; and provide leadership in the implementation of strategies for facilities maintenance, repair, replacement, in order to achieve the desired outputs within agreed time frame, within budget, to specification and operational standards.

KEY PERFORMANCE AREAS

1. Directs the implementation of facilities management regulations, procedures and requirements.
1. Engages in contract negotiations to ensure that all obligations of the contract are met.
1. Maintains and updates as needed a comprehensive safety plan, a process for facilities opening and lock down, and emergency notification procedure.
1. Manages the provision of cleaning, security landscaping services.
1. Plans, develops and prioritises projects and weekly work plans; ensures that materials are ordered, projects are designed and monies are available.
1. Interprets and administers facilities management procedures and regulations.
1. Advises Senior Management on other areas to consider for outsourcing and leads their implementation.
1. Assesses and monitors facilities repairs to ensure cost effectiveness; establishes criteria for repair versus replacement of facilities, forecasts and plans facilities improvements.
1. Supervises maintenance works to ensure they meet regulations and standards.
1. Enforces fire and safety policy and procedures.
1. Prepares reports on the operational effectiveness of the facilities.
1. Makes routine and scheduled foot patrols of the facilities grounds and parking lots, maintaining a high degree of visibility at all times.
1. Enforces compliance with applicable building and safety codes, hazardous waste disposal and hazardous material etc.
1. Monitors facilities emergencies, including equipment breakdowns, malfunctions and alarm calls.
1. Resolves disputes as they arise and escalating where necessary those that require Senior Management’s intervention.
1. Prepare budget for the maintenance of facilities.
1. Identifies and engages viable opportunities to ensure optimal usage of facilities.
1. Monitors compliance with budgetary constraints

1. Initiates and manages procurement of Ministry/Department facilities.
1. Makes routine and scheduled foot patrols of the facilities, grounds and parking lots, maintain a high degree of visibility at all times.
1. Undertakes any other related duties as assigned by Management.

QUALIFIED APPLICANTS PROFILE

To be considered for this position, candidates must have Degree in Estate/Property Management/Construction Management/Facilities Management, Engineering & Building Services or any related field fourteen (14) years post qualification experience, two (2) years of which should have been served at D1 salary scale level in Government or equivalent level in a private/parastatal organisation.

KEY SKILLS AND COMPETENCIES

1. Deciding and Initiating Action
1. Leading and Supervising
1. Adhering to Principles and Values
1. Analyzing
1. Formulating Strategies and Concepts
1. Planning and Organizing
1. Delivering Results and Meeting Customer Expectations
1. Adapting and Responding to Change

BENEFITS

a) Leave – 30 working days per annum
b) Optional contributory Medical Aid Scheme (Government pays 50% and employee 50%).
c) Contributory Pension Scheme (Government pays 15% and employee 5%).
d) 30% Gratuity for employees on fixed-term contract.