Office Manager: Botswana (Gaborone office) for USB Executive Development Botswana (Pty) Ltd

The University of Stellenbosch Business School Executive Development Botswana (Pty) Ltd, known as USB-ED Botswana, is a private company offering leadership and management development (short course) programmes across Africa for both corporates and individuals. USB-ED Botswana has a full time position for an Office Manager: Botswana. The successful candidate will be based in Gaborone (Botswana). The appointee will be part of the dynamic ED4Africa team, delivering a high quality service to our local clients, the company and society.

 

Job purpose:
Working within the ED4Africa department, reporting to the General Manager, the purpose of the Office Manager: Botswana is to provide an office operations management service to the USB-ED Botswana Office as well as supporting generating business from existing and new clients in the Botswana region. In doing so, they will support USB-ED’s capability to serve the development of leading managers in Africa by means of leadership development solutions.

 

Key performance areas and indicators will involve:
• Botswana Office management
o Manage all Botswana Office facilities, infrastructure, office supplies and equipment.
o Manage Telecoms and IT related matters
o Switchboard, reception, and admin service
o Botswana Office financial administration
o Manage the document storage and retrieval capability / safeguarding of records

 

• Programme Management
o System administration
o Financial and supply chain administration
o Logistics administration
o Documentation and faculty / participant material and stationary administration
o End of program administration
o Programme faculty and participant schedule / activity / workflow implementation administration
o Facilitate programme launches and participant orientation
o Administer programme resourcing: Contracting with Faculty and LPF ‘s
o Conduct Post Action Reviews and maintains depository of feedback on all programs

 

• Sales and Prospecting
o Respond to sales / marketing queries
o Qualify potential clients
o Establish client meetings / contact with key decision makers / client engagement (1st client meeting)
o Input into programme budgets
o Establish scoping and discovery sessions with clients (multiple stakeholder engagement)
o Local Tender Participation and Support

 

Qualifications:
A business related graduate qualification; postgraduate qualification would be advantageous
Preference to Alumni of Stellenbosch University, USB, or USB-ED

Skills and experience:
At least five years’ experience as a sales person in a complex sales environment (e.g. consulting, business development) coupled with solid office administration experience.

 

Competencies:
• Stakeholder engagement skills
• Business knowledge (how a business operates)
• Ability to think conceptually and to translate business needs into learning objectives and solutions
• Versatility – Good understanding of USB-ED Botswana’s range of products / solutions and the ability to use that understanding to brainstorm and propose appropriate solutions immediately /on the spot
• Good understanding of the Academic environment and value of corporate education
• Systemic thinking ability and ability to manage complexity
• The successful person must have access to own transport and be willing to travel (Within Botswana and Rest of Africa) and to work after hours, when required.

 

Commencement of duties: 1 December 2018
Application: To apply, please submit your CV to Rochall Daniels on [email protected].
Enquiries: Direct enquiries to Bianca Solomon, USB-ED Human Capital Manager, on [email protected].
Closing date: 26 October 2018

 

Should no feedback be received from USB-ED Botswana within three weeks of the closing date, kindly accept that your application did not succeed. Please note that preference will be afforded to suitably qualified local citizens of Botswana.

 

USB-ED Botswana reserves the right not to make an appointment