PERSONAL SECRETARIES ( TENABLE IN VARIOUS SUB LAND BOARD) 1610 views

REPUBLIC OF BOTSWANA

EXTERNAL ADVERTISEMENT PUBLICATION

REF: CTLB 4/2/6 III (73) Date: 23rd January 2019

Tawana Land Board invites applications from suitably qualified Botswana public employees to apply for the below mentioned position tenable in various Sub Land Boards of Tawana Land Board.

VACANCY NO 1 OF 2019

1. PERSONAL SECRETARIES ( TENABLE IN VARIOUS SUB LAND BOARD)

SALARY SCALE: C2 (P116 208 – P138 912) per annum

LEAVE RATE: 25 days per annum

QUALIFICATIONS: National Diploma in Secretarial Studies/ Higher National Diploma in Secretarial Studies.

EXPERIENCE: Two years’ experience as Typist/Shorthand Typist at C4/3.

DUTIES AND RESPONSIBILITIES

• Takes and transcribes shorthand dictation from Audio dictating machine.
• Takes down minutes at meetings and distributes minutes atleast two weeks before scheduled meetings
• Makes preparation for official meetings and functions
• Advises on the selection of appropriate machines suitable for carrying out secretarial services such as software packages, typewriters, audio and reprographic equipment.
• Provides secretarial services to the supervisor.
• Receives and manages calls for the supervisor, screens calls and pass to the relevant Officers where necessary.
• Maintains the supervisor’s dairy schedule and confirms appointments, prepare and make available the required information before appointments.
• Makes travel arrangements for the supervisor which includes transport, air travel, accommodation and meals.
• Maintains and handles confidential correspondence for the supervisor.
• Requests stationery for supervisor from supplies.
• Collates information from the secretarial staff to be used for preparation of the secretarial section budget estimates.

APPLICATIONS SHOULD QUOTE THE VACANCY NUMBER AND GIVE THE FOLLOWING DETAILS

a) Full name and address, contact numbers and date of birth
b) Enclosed certified copies of certificates, valid Omang and at least (Two) 2 references
c) Brief summary of career with duties (Curriculum Vitae)

IMPORTANT NOTE

All applications must be routed through the Head of Department. Applications not routed so will be not considered

RESPONSE WILL BE ACCORDED TO SHORTLISTED CANDIDATES ONLY

Applicants should be addressed to;

Land Board Secretary
Tawana Land Board
P. O. Box 134
Maun

Closing Date: 15th February 2019