SENIOR EXECUTIVE SECRETARY wanted at Ministry of Transport and Communications 1637 views

Ref: MT&C 4/8/2 IV (31) 23 August 2019

SENIOR EXECUTIVE SECRETARY – D3

Applications are invited from talented, decisive and selfdriven qualified citizens of Botswana to fill the above vacancy tenable at the Ministry of Transport and Communications – Headquarters.

MAIN PURPOSE OF THE JOB: To provide secretarial and administrative services to the Honorable Minister/Accounting Officer.

KEY PERFORMANCE AREAS:

1. Maintains the supervisor’s diary and schedules appointments and meetings using own initiative based on personal knowledge of their workload and importance of issues to be discussed.

2. Receives all visitors’ telephone calls, ascertains the nature of calls and determines appropriate action.

3. Reminds supervisor on matters to be considered before the scheduled meeting and makes available relevant files and documents before the meeting.

4. Arranges hotel and travel reservations for Permanent Secretary/Minister in consultation with them and ensures that all necessary documents and related material required for such travels are in order.

5. Prepares all utility bills for the Permanent Secretary/ Minister and ensures that they are settled in time to avoid late payment and disconnections.

6. Takes minutes for Senior Management Team meeting, prepares action sheets and ensures follow-up action is taken by responsible officers.

7. Keeps confidential files, correspondences, other related documents and safeguarding classified material for the ministry.

KEY COMPETENCIES:

• Composure

• Customer Focus

• Ethics and values

• Integrity and Trust

• Peer relationships

• Self-development

• Patience

• Interpersonal Savvy

TERMS OF EMPLOYMENT: Twenty- four months contract.

QUALIFICATIONS: National Diploma in Secretarial Studies (NDSS) Higher National Diploma in Secretarial studies (HNDSS).

SALARY SCALE: D3 (P235, 692-260, 208) per annum

LEAVE: 30 Working days per annum

BENEFITS: Optional contributory Medical Aid Scheme (Government pays 50% and employee pays 50%). A gratuity at the rate of 30% payable upon the expiry of the contract.