RECEPTIONIST wanted at Marantha Academy of Excellence 794 views

1.VACANCY: RECEPTIONIST

Job Purpose: The purpose of a receptionist is to ensure that the office runs smoothly and efficiently, and will be the face of the organization to clients and guests who will visit the office. The Receptionist will utilize organizational and interpersonal skills to work with all employees and clients.

Responsibilities
• Serves visitors by greeting, welcoming, and directing them appropriately.
• Notifies company personnel of visitor arrival.
• Maintains telecommunications system.
• Informs visitors by answering or referring inquiries.
• Directs visitors by maintaining employee and department directories.
• Maintains security by following procedures and monitoring logbook
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
• Creating and organizing files.
Skills:
• Excellent communication and interpersonal skills
• Effectice speaking and listening skills
• Ability to multitask in a fast paced environment
• Strong customer service skills
• Should display high levels of professionalism
• Proficiency in Outlook, word, excel and Powerpoint.
Education & Experience
• Diploma in secretarial skills/ Equivalent qualification
• Minimum of 2 years of experience at a reception or in an administration setting

2.VACANCY: ADMIN/OFFICE ASSISTANT

Job Description: To provide assistance where possible in various departments. The office assistant may also prepare documents, process mail and also take calls. In addition they should have specialized administrative skills.

Responsibilities

• Creating, maintaining and entering information into databases
• Maintaining office equipment as needed
• Managing filling system
• Updating paperwork, maintaining documents and word processing

Skills
• Computer literate
• Prioritization and good problem solving skills
• Telephone Etiquette
• Ability to work under pressure

Education
• Certificate in Business Admin/Related qualification
• Basic computer certificate would be an advantage