Premiere in support of the Botswana Field Epidemiology Lab Training Program (FELTP) – Frontline in collaboration with the Centers for Disease Control and Prevention (CDC) and Ministry of Health and Wellness is seeking to recruit a team of highly qualified & experienced persons for the following roles for this project;
Background
The Centers for Disease Control and Prevention (CDC), Centers for Global Health (CGH) in collaboration with the African Field Epidemiology Network (AFENET) and Ministries of Health in Sub-Saharan Africa is implementing Frontline Field epidemiology training for several cadres of public health workers. The focus of these field epidemiology training will be on increasing the public health system’s ability to identify and respond rapidly to a possible introduction of infectious diseases by improving collection, analysis and dissemination of public health data at the local levels. The training is competency based and can be customized to suit local needs. The courses include didactic sessions followed by field work at the participants work location. During the field work, the participants work on projects that are supervised by local mentors. The projects should aim at improving surveillance and outbreak response at the local level and should gain the support of the local health managers and DHMT levels. At the end of the fieldwork, participants produce a written and oral report of their field activities.
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The Ministry of Health and Wellness aims to strengthen epidemiological and disease surveillance capabilities in Botswana which is critical to meeting the International Health Regulations (IHR) requirements for the full implementation of the Integrated Disease Surveillance and Response (IDSR) strategy.
Duty Stations: Gaborone, Botswana -Ministry of Health and Wellness with frequent travel to the Districts.
Specification
Basic Roles and Functions:
The Administration Assistant will provide clerical, secretarial and administrative support for the project. The administration assistant will be responsible for the clerical daily running of the FELTP office including sending and receiving correspondences, maintaining files, managing and distribution of information within the office.
Duties and Responsibilities:
Work under the supervision of the FELTP Program coordinator in Botswana, Ministry of Health and Wellness to:
•Ensure proper filing of all-important project related documents
•Ensure regular updating of important project records and files
•Manage office supplies
•Answer and direct phone calls to relevant staff
•Schedule meetings and appointments
•Take notes and minutes in meetings
•Act as a point of contact for a range of staff and external stakeholders
•Prepare documents for meetings and field trips
•Process and direct mail and incoming packages or deliveries
•Make travel and accommodation arrangements for staff members
•Other related duties assigned by the Coordinator
Requirements
Position Qualification
•Diploma in Business Administration, Secretarial studies or equivalent qualifications
Experience and Skills
•At least 2 years of related work experience in clerical, secretarial and record keeping services.
•Proficiency in the use of the following software:
oWord Processing
oSpreadsheet (i.e. excel)
oPower point
oDatabase
oInternet
Job Closing Date 17/12/2020
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