HUMAN RESOURCES INFORMATION SYSTEM COORDINATOR – Khoemacau Copper Mining

EXCITING OPPORTUNITY WITH KHOEMACAU COPPER MINING FOR HUMAN RESOURCES INFORMATION SYSTEM COORDINATOR

We are looking for a suitably qualified, highly motivated, talented, innovative, hands on, dynamic, team player capable of working both collaboratively and independently, with a high level of integrity, strong commitment, and a desire to deliver operational excellence while achieving Zero Harm. The position is based at the Mine Site located between Maun and Sehithwa in Ngamiland, therefore, you must have the enthusiasm and interest to work in a remote location and in a multicultural work environment. Only Botswana Citizens may apply.

While developing the first fully mechanised underground mine in Botswana, we offer a dynamic and stimulating work environment, great culture, good benefits, a competitive salary and family friendly rosters.

Closing date: 6^th October 2022 or Until Filled

BASIC FUNCTION OF THE POSITION:

As HRIS Coordinator you will be responsible for overseeing the HRIS system and providing HRIS support to the Human Resources team and all other stakeholders within Khoemacau as needed. You will provide support and maintenance of the Human Resources systems which includes various modules for Core HR Data, Performance Management, Workforce Administration, learning Management System, Benefits Management, Workforce Compensation, Incentive Compensation & Payroll, and Talent Acquisition etc. As HRIS Coordinator you will maintain and regularly audit internal controls for user access and data confidentiality, manage permissions and access to the system, lead implementation of new electronic HR processes and programs; optimization of HRIS system(s) to meet workforce requirements, identify and implement automation for reduction of manual processes.

The ideal candidate for this role is organized, process driven and has a great attention to detail! They must be comfortable in working independently, with the flexibility to change priorities, as the needs of the department change.

This job mixes IT skills and people skills therefore the ideal job candidate is expected to have tech skills, people skills, and familiarity with life in the HR department.

MAJOR DUTIES AND RESPONSIBILITIES: You  will be

responsible for:

• Providing technical guidance and direction to administrative, technical, and clerical staff on the operation and maintenance of the various human resources data systems including time and attendance, Payroll and HR management systems etc,
• Preparing, maintaining, and updating employee data for the HR information system, distributing various reports on a monthly or as needed basis,
• Assisting with projects such as data and workflow management, performance and compensation administration (Payroll), learning management design, and training, and acting as a liaison between Human Resources, Information Technology, Benefits, and Payroll to support HR projects,
• Continually evaluating current HRIS systems with a focus on continuous operational efficiency and enhanced reporting capabilities. Making recommendations for new technology as appropriate,
• Overseeing and maintaining optimal function of the HRIS, which may include installation, customization, development, maintenance, and upgrade to applications, systems, and modules,
• Providing technical support, troubleshooting, and guidance to HRIS users,
• Managing permissions, access, personalization, and similar system operations and settings for HRIS users,
• Collaborating with executive leadership and HR team to identify system improvements and enhancements, recommending and implementing solutions,
• Compiling or assisting with the acquisition of complex data reports, summaries, and logs for senior management and HR staff,

• Serving as lead representative and liaison between HR, information services, external vendors, and other stakeholders for HRIS design and implementation projects,
• Ensuring system compliance with data security and privacy requirements,
• Maintaining knowledge of trends and developments in HRIS providers, vendors, and technology,
• Providing HRIS training and customer service support to all system end users,
• Working closely with the HR team to administer and support all HR system technologies and enhancements that improve HR operational efficiency and effectiveness,
• Working closely with the IT team to ensure that all HR systems run optimally, managed correctly in terms of patches and service levels, and adhered to the KCM IT Systems Architecture,
• Assisting with improving coordination efforts between Payroll, Human Resources and Employees to ensure proper flow and maintenance of employee data.

MINIMUM QUALIFICATION AND EXPERIENCE REQUIRED FOR

EFFECTIVE PERFORMANCE:

• Bachelor’s Degree in Computer Science, IT, HR or related field
• Have 5+ years of experience working on implementing and maintaining human resource information
• Proficient with Microsoft Office Suite, thorough understanding of all areas of information systems with a highly technical understanding of at least one commercial HRIS product is a must.
• The ability to troubleshoot technical issues as well as develop and implement strategies to address problem areas with information technology.
• Familiarity with human resource policies and procedures to ensure the HRIS meets organizational needs and goals.
• The perfect person for this role will also be able to handle a fast- paced work environment while being able to handle sensitive and confidential information.
• You must be prepared to work irregular hours
• A valid class B driver’s license is a must.