GABORONE CITY COUNCIL – SECRETARY TO ADJUDICATION & EVALUATION COMMITTEE

VACANCY CIRCULAR NO. 16 OF 2018 – EXTERNAL

ADVERT

ADVERT

Applicants are invited from suitably qualified Botswana citizens for the below mentioned post tenable in Gaborone City Council.

Post: SECRETARY TO ADJUDICATION & EVALUATION COMMITTEE

Salary Scale: D3 (P215, 868- P238, 320 per annum)

Leave: 30 working days per annum

Qualification: Diploma/Degree in any field

Experience: A minimum of 8 years post qualification experience 2 years of which must have been served at at D4.

Experience in purchasing, supply and material management, tender administration will be an added advantage.

Benefits:                     –     Optional Contributory Medical Aid Scheme: Government pays 50% and employee 50%.

– Contributory Pension fund: Government pays 15% and employee 5%.

 

DUTIES

• Plans and manages the business of LAPAD committee and ensures that they conduct their business in line with the procedures and principles of LAPAD Act. 2008.
• Provides the secretarial service to the adjudication and evaluation committees by keeping the accurate and complete records in high secure manner; arranging venue, personnel, stationery and tender files.
• Register bids, monitors and maintains the tender numbering system to ensure its integrity.
• Provides advice concerning LAPAD procedures, processes and principles.
• Participates in the deliberation of Tender Adjudication Committee without any voting and decision making powers.
• Examines (Vets) Bid/tender packages from the procuring entities to ensure quality and adherence to IAPAD procedures, processes and principles.

• Schedules and attends public opening of tenders to ensure transparency and fairness of the tendering processes and keeps records of the same in a high secure manner.
• Liaises with the Competent Authority or any other entity on LAPAD procedures, processes and principles.
• Undertakes market intelligence research and verifies the status of the bidders with PPADB register to ensure compliance to the Procurement and .Asset Disposal Act.
• Coordinates Micro-Procurement.
• Coordinates activities of LAPAD committee, consolidates the reports and analyse performance regarding awards decisions against Procurement Plan.
• Ensures production of end of activity reports by Procuring Entity
• Undertakes any other related duties as directed by management.

KEY COMPETENCIES REQUIRED:

• Strategy Agility
• Building Effective Teams
• Managing & Measuring work
• Drive for Results
• Planning
• Timely Decision Making
• Integrity & Trust
• Customer focus

APPLICATIONS:

All serving officers should route their applications through their Heads of Departments or Chief Executive. Applications not so routed will not be considered.

Applicants should quote the number of this vacancy circular and provide the following details;

1. Full name, address and dale of birth
2. Qualifications supported by certified copies of Certificates and Omang.
3. At least two (2) current(less than 12 months) work related references.
4. Brief Summary of career with duties (Curriculum Vitae).
5. In case of serving officers please quote:
6. Date of first appointment (Attach letter of 1st Appointment)
7. Present post and date appointed thereto(Attach letter to present post)

Applications should be addressed to:

Town Clerk
Gaborone City Council
Private Bag 0089
GABORONE

HAND DELIVERED APPLICATIONS TO BE HANDED TO ROOM 20 FIRST FLOOR. CIVIC HALL.

FOR MORE INFORMATION PLEASE CONTACT HR AT 3637552/7427/7438.

 

 

CLOSING DATE: 17th APRIL 2018

NOTE: ONLY SHORT LISTED APPLICANTS WILL BE CONTACTED