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Jobs at US Embassy in Botswana – General Services Officer Assistant

BASIC FUNCTION OF POSITION
The major duties and responsibilities of this position include management oversight of the housing, shipping, travel, warehouse, and procurement sections of the General Services Office in the embassy.  The incumbent serves as the principal assistant to the General Services Officer (GSO) and provides logistical and property management support to all GSO sections, monitoring and maintaining internal management controls to prevent waste, fraud, and mismanagement.  The incumbent assists in the development,

 

planning, and implementation of ongoing programs of support, budget and workforce requirements for the office, the assessment of operations, and provides solutions to operational challenges. The GSO supports six U.S. agencies within the Mission including the Department of State, Centers for Disease Control and Prevention (CDC), Peace Corps, Millennium Challenge Corporation (MCC), United States Agency for International Development USAID, and the Department of Defense (DOD).

 

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MAJOR DUTIES AND RESPONSIBILITES
The GSO/A shall be responsible for:
  • (50%) Second tier oversight of the procurement, shipping and housing sections within GSO including assisting with the development, planning, and implementation of ongoing programs of support; assisting with the development of  budget and workforce requirements for General Services Operations; assisting the assessment of the efficiency and effectiveness of operations; independently providing solutions to operational challenges; providing high quality, timely and appropriate services to post clientele; assisting with the supervision, training, mentoring, and evaluation of the performance of subordinate employees; monitoring and maintaining internal management controls to prevent waste, fraud, and mismanagement.

 

  • Logistics Support (15%) – Proving first line oversight in the identification of all activities involved in providing needed logistical support; providing for the requisition, purchase, storage, and issuance of all official supplies, services, and equipment; monitoring the logistics plan and identify the cause and impact of delays and other problems; evaluating plans for and provision of logistical support for feasibility, efficiency, and economy; and developing alternatives when required.
  • Property Management Support  (10%) – Co-ordinate with other sections within GSO regarding purchase and issuance of official supplies, equipment or other material. The work includes one or more phases of material management including initial planning, provisioning, requirements determination, acquisition, distribution, accountability, and the issue of consumption or disposal.

 

  • Physical Facilities (10%)– Provide input in the development of the mission’s facilities requirements (office and residential) utilizing government owned long and/or short-term leased properties. Work in close coordination with the Facility Manager in leasing real property.  Coordinate as a team member on the formulation, planning, and exercising of responsibilities for the acquisition, management, utilization, and alteration of government properties.
  • Travel and transportation   (10%) –  Oversee the all travel and transportation activities at post for personnel, goods, supplies, and equipment; ticketing for official travelers on commercial air and surface transportation and advising official travelers on internal and international travel policies.
  • Any other tasks as assigned by the GSO or Management Officer (5%)
QUALIFICATIONS REQUIRED FOR EFFECTIVE PERFORMANCE
  • Education:  Completion of college degree is required
  • Prior Work Experience:  At least five years of progressively responsible experience in the field of Public Administration or Business Administration  is required
  • Post Entry Training:  Familiarization with various word processing software; specific General Services databases, websites, and other management courses as appropriate
  • Language Proficiency:  Level IV English ability (fluent) required

 

  • Job Knowledge:  Strong working knowledge of applicable U.S. Federal Government, Department of State, and other agencies regulations, as well as supply chain, travel operations. Must have solid knowledge and demonstrated experience with local conditions and the business environment. Knowledge of customs and shipping procedures is required.
  • Skills and Abilities: Demonstrated ability to effectively manage staff, resources, operations, and an environment in which high pressure situations are the norm. Excellent communication skills with the ability to engage and maintain strong working relationship with employees and supervisors throughout the Mission. Strong computer literacy in Microsoft Word and Excel required

 

Salary: Market related 

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