Job Summary
- Employer: MOTOVAC (PTY) LTD
- Job Type: Full-time
- Location: Gaborone, Botswana
- Category: Administration
- Closing Date: 2026-09-30
Key Responsibilities
- Oversee the day-to-day administrative operations of the branch.
- Maintain proper filing and documentation of branch records.
- Prepare and verify sales incentive calculations for sales staff.
- Support the Branch Manager in maintaining smooth and efficient branch operations.
- Maintain accurate and up-to-date branch sales data.
- Monitor outstanding orders, cancelled orders, returns, discounts, and credit sales where applicable.
- Investigate shortages, excess quantities, damaged goods, or incorrect items received.
- Ensure transactions are correctly recorded and supported by appropriate documentation.
- Investigate differences between cash collected, system records, and bank deposits.
- All other branch admin related duties.
Requirements
- The candidate should have at least Degree in Finance, Accounting, Business Management/Administration
- Should have atleast a minimum of 2 years working experience.
- Result oriented and committed to meeting deadlines
- Good attitude and able to work in a team
- Ready to travel Botswana and work away from duty station
How to Apply
Apply by email: jobs@motovac.com
Address: THE HR MANAGER, MOTOVAC (PTY) LTD, P O BOX 2486, G/WEST
Address: THE HR MANAGER, MOTOVAC (PTY) LTD, P O BOX 2486, G/WEST
About the Company
Motovac is a leading supplier of automotive spare parts and accessories with extensive operations across Botswana. The company offers a comprehensive range of products, including essential engine parts, brake and clutch components, suspension systems, and cooling system parts. Motovac also specializes in providing automotive body panels and specific parts for various vehicle makes, notably German models, to cater to a diverse clientele. With a robust network of branches in key locations like Gaborone, Francistown, Maun, and other towns, Motovac ensures wide accessibility for its customers throughout Botswana. This established presence makes Motovac a reliable partner for workshops and vehicle owners seeking quality automotive solutions in the region.
Your Trusted Automotive Parts Partner
Website: https://motovac.com/
Frequently Asked Questions
What qualifications are typically required for an Admin Manager role in Botswana?
Most employers require a Bachelor's degree in Business Administration, Human Resources, or a related field. Professional certifications such as CIPM, ICSA, or IPM are highly valued. At least 3-5 years of supervisory experience in administration is commonly expected.
What are the typical day-to-day responsibilities of an Admin Manager?
You will oversee office operations, manage administrative staff, coordinate procurement and facilities maintenance, and ensure compliance with company policies. You will also handle records management, prepare reports for senior management, and liaise with government agencies for permits and licenses. Budget preparation and cost control for administrative functions are also key duties.
How does workplace culture in Botswana typically affect this role?
Botswana workplaces emphasize respect for hierarchy and formal communication channels, so building strong relationships with senior leadership is essential. Punctuality and professionalism are highly valued, though flexibility around family and community obligations is often respected. Understanding Setswana cultural norms and local business etiquette will help you succeed in team management.
What career progression opportunities exist for Admin Managers in Botswana?
With experience, you can advance to Operations Manager, General Manager, or Director of Administration roles. Some professionals transition into specialized fields like HR management, corporate services, or consultancy. Pursuing an MBA or advanced management qualifications from institutions like BIDA or regional universities can accelerate your growth.
What benefits are typically offered for full-time Admin Manager positions in Botswana?
Standard benefits usually include paid annual leave (typically 15-24 days), medical aid coverage, and pension contributions through the Botswana Public Officers Pension Fund or private schemes. Some employers provide housing allowances, transport allowances, or performance bonuses. Always clarify these details during your interview as packages vary significantly by company size and sector.
How should I apply for Admin Manager positions in Botswana, and what do employers look for?
Submit a professional CV and cover letter highlighting your leadership experience and administrative achievements; many employers now accept applications via email or online portals. Employers prioritize candidates with proven team management skills, local regulatory knowledge, and strong computer proficiency. Prepare for competency-based interviews and be ready to provide references from previous supervisory roles.
