BOPEU Invites suitable qualified candidates to apply for the position of Administration Assistant tenable at Botswana Public Employees Union, Maun Regional Office.
Performs work in the operation of a vehicle to assure safe transportation of staff and stakeholders to and from offices of BOPEU and destinations who require to travel for any official purpose, carry out courier functions and/or collect any documents or goods for BOPEU or from BOPEU to any other individual or organization.
Key Responsibilities
- Deliver and pick up items and documents, and ensure accurate capture of items and documentation.
- Keep all vehicles free from damage, in acceptable condition, and consistently in a clean state.
- Ensure that the vehicle is in proper and safe condition prior to use, and accept responsibility to report any damage or mechanical malfunctions that exist.
- Manage various items responsibly while in the act of loading, unloading, or transporting items, ensuring that cargo is properly secured to avoid damage.
- Transport employees, visitors, and other individuals as directed, in a safe and responsible manner.
- Collecting of mails from the post office. Dispatching of invoices to relevant stakeholders.
- Do official banking as required.
- Assist in photocopying, filing, and any other duties assigned by admin as well as provide customer service as required.
- Operate assigned vehicles safely and responsibly.
- Perform any other duties as assigned from time to time to meet the exigencies of BOPEU.
Requirements
- COSC/GCE Certificate and Light Duty Driving License
- Professional Driving Permit (PrDP)
- Heavy Duty Driving License will be an added advantage
- A minimum of three years driving experience in a similar type of professional office environment.
- Good Communication and Interpersonal Skills
- Customer-Oriented
- Initiative and Cooperative
- Time Management
- Attention to Detail
- Values, Ethics and Integrity
Salary
Competitive Salary
How to Apply
Interested candidates should submit a detailed cover letter, certified copies of academic certificates, ID and at least two (2) recent references to Plot 716, Old Mall, Maun, (Opposite BBS) or post to P O Box 21295, Maun.
NB: cover letters should be addressed to:
The General Secretary
P.O. Box 21295
Maun
Job Summary
Frequently Asked Questions
What are the typical educational qualifications and skills required for an Administration Assistant role in Botswana?
Most employers in Botswana look for a BGCSE (Botswana General Certificate of Secondary Education) with good passes, often coupled with a certificate or diploma in Office Administration or Business Management. Proficiency in computer applications like Microsoft Office Suite is essential, along with strong communication and organizational skills.
What are the common day-to-day responsibilities of an Administration Assistant, especially within a union environment like Bopeu?
Daily tasks often include managing office correspondence, scheduling meetings, maintaining accurate records, and handling member queries. You would also support senior staff with administrative duties, prepare reports, and ensure the smooth running of general office operations.
What is the typical work culture and what are the general expectations for an Administration Assistant in Botswana?
Punctuality, respect for hierarchy, and a professional demeanor are highly valued in Botswana's workplaces. Employers expect reliability, attention to detail, and a proactive approach to supporting team objectives and office efficiency.
What kind of benefits package can an Administration Assistant typically expect in Botswana?
Standard benefits usually include annual leave, sick leave, and possibly maternity leave as per Botswana labour laws. Many established organizations, like unions, also offer medical aid schemes, provident or pension fund contributions, and sometimes training opportunities.
What should I focus on when applying for an Administration Assistant role in Botswana, and what do employers value most?
Your application should clearly highlight your relevant administrative experience, computer proficiency, and strong organizational skills. Employers in Botswana often value candidates who demonstrate reliability, strong work ethic, and a positive attitude towards teamwork and professional development.