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Administration Controller

Job Expired

Purpose of role

To accurately enter, process and reconcile accounting documents and information and maintain books from prime entry strictly in accordance with laid down accounting schedules to ensure an accurate and timely record of financial transactions to facilitate the timely preparation of financial statements and reports.

Job description

  • Running and managing the Finance and Administration unit
    • Supervision of administrative employees
    • Maintenance and safe guarding of company assets
  • Supporting Daily Production Demands
    • Processing works orders for production
    • Moving statuses of work orders and closing them off
    • Ensuring that daily and monthly manufacturing journals are run
    • Initiating and updating approved cycle counts as and when necessary
    • Running and clearing integrity

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  • Managing Cash and Bank Balances
    • Ensuring all and sundry sales are banked
    • Preparation bank reconciliation daily and monthly
    • Budget preparation
  • Preparation of monthly management accounts
    • running monthly depreciation schedules on fixed assets
    • processing and ensuring monthly journals are posted
    • reviewing creditors and debtors reports to ensure prior month closing and current month opening balances
    • run unposted journal report for other batch types to identify unposted transactions that might require posting to the GL

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  • Attendance of board meetings
    • Preparation and presentation of board reports – Financial reports
  • Managing company’s overall obligations
    • Computation of income, withholding and other withholding taxes, timeous remittance of due taxes and submission of monthly and annual returns
  • Preparation and management of Company payroll
    • Approval of employees’ overtime and timecards for payroll process
    • Ensuring employees are scheduled on payroll system
    • Processing of salaries to employees’ accounts

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  • Procurement for the company
    • Maintaining strong working relationships with critical value-chain suppliers and customers
    • Processing of Purchase Orders for materials and services, following them up from managements approval to supplier delivery
    • Maintain New Vendor applications
    • Checking all supplier information documentation are in order
    • Check vendor details loaded on the accounting systems are in order
    • Ensuring best prices and quality supplies
  • Managing AP & AR
      • Ensuring invoices are clear for payment
      • Managing the timely and effective collection of all debts and payments
      • Resolve all issues raised internally and externally around outstanding invoices
      • Post and allocate daily receipts to accounting systems
      • Ensuring credit policy and credit processes are followed through
      • Cash forecasting and management
      • Receiving creditors invoices

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    • Checking that all invoices are as per the documentary requirements – i.e purchase order, correct entity name, description of goods, quantities, values and VAT charges correctly.
    • Matching and processing of invoices with purchase orders to ensure accurate supplies or quantities at the agreed price and dates
    • Liasing with suppliers on query invoices on the supplier statements
    • Reconciliation of supplier accounts as per the monthly statement received
    • Process payment to supplier as per the negotiated payment terms
    • Clearing ageing GRNI entries that are not payable to the Supplier





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  • This job has expired!

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