ADMINISTRATIVE OFFICER, P4 974 views

ADMINISTRATIVE OFFICER, P4

Level: P-4

Job Network: Management and Administration

Job Family: Administration

Location: NEW YORK

Closing Date: 2026-09-12

Organizational Setting and Reporting

This position is located in the Secretariat of the Advisory Committee on Administrative and Budgetary Questions (ACABQ). The ACABQ is a subsidiary organ of the General Assembly established pursuant to resolution 14 (I) and serves in an expert advisory capacity. The Secretariat of the ACABQ supports the Committee in its examination of the programme budget of the United Nations, financial and administrative matters, peacekeeping budgets and other issues referred to it by the General Assembly. The Administrative Officer will report to the Deputy Executive Secretary. For more information on the ACABQ visit: https://www.un.org/ga/acabq/en The incumbent will report to the Deputy Executive Secretary.

Responsibilities

Under the direct supervision of the Executive Secretary, within limits of delegated authority, the Administrative Management Officer will be responsible for the following: Analysis and research: • Reviews reports of the Secretary-General and other relevant documents to analyse and evaluate the management, budgetary and administrative aspects of information and proposals pertaining to activities under the United Nations regular budget, extrabudgetary activities, peacekeeping operations and the United Nations funds and programmes; • Reviews and analyses statements of programme budget implications of draft resolutions, budgetary and administrative aspects of assigned programmes/projects and decisions of the legislative organs of the General Assembly; • Prepares briefing notes and notes for the Committee’s executive sessions for the Chair and Vice-Chair; • Identifies problems and issues to be addressed, proposes conclusions and provides technical advise as necessary. Drafting of reports: • Attends meetings of the ACABQ and drafts reports of the Committee, setting forth the Committee’s observations, conclusions and recommendations on a wide range of managerial, administrative and budgetary issues; • Liaises with relevant parties and maintains effective collaboration with key officials inside and outside the organization and with the UN Funds and Programmes; • Prepares statements for the Chairman’s introduction of the ACABQ reports to the Fifth Committee of the UN General Assembly. • Liaises with DGACM editors in the finalization and publication of the ACABQ reports. Other duties: • Organizes and prepares written outputs, e.g. drafts background papers, analysis, sections of reports and studies, inputs to publications, etc.; • Coordinates policy analysis, including the review and analysis of issues and trends, preparation of evaluations or other research activities; • Makes presentations and briefings on assigned topics/activities; • Coordinates activities related to budget funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (on programme budget, policy proposals etc.); • Provides substantive backstopping to consultative and other meetings, including preparation of documents and presentations to senior officials and members of intergovernmental and expert bodies; • Participates in field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc.; • Provides inputs to office management and continuous improvement initiatives.

Competencies

PROFESSIONALISM: Knowledge of the work of the United Nations and the organization’s budgetary, administrative and financial systems, structures and rules. Tact and ability to appreciate the political nuances of the questions under discussion. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. PLANNING AND ORGANIZATION: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. TECHNOLOGICAL AWARENESS: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

An advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area is required. A first-level university degree (Bachelor’s degree or equivalent) in combination with two additional years of relevant work experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Job-Specific Qualifications

Certification programs or training in data analytics, business analytics or data science programs is desirable.

Work Experience

At least seven (7) years of progressively responsible experience in budgetary, administrative, or financial management, including analysis of programme budgets and administrative policies, within international organizations, or comparable institutional setting is required. At least two years of progressively responsible experience drafting intergovernmental documentation, including analytical reports and policy papers on administrative, budgetary, and related issues for intergovernmental bodies and executive boards, with demonstrated expertise in formulating findings, conclusions, and evidence-based policy recommendations to support decision-making processes is required. Experience in programme budget and policy analysis, including assessing resource requirements and budget implications, and in synthesizing complex quantitative and qualitative information into evidence-based recommendations to support organizational decision-making, is required. Experience applying the financial and staff regulations, rules, and administrative procedures of the United Nations or a comparable international organization, in the context of budget preparation and human resources reports, is required. Experience supporting intergovernmental or expert bodies, including preparation of substantive documentation or participation in formal sessions is required. Experience in data analytics, artificial intelligence or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Either Arabic or Chinese (Mandarin) or Russian or Spanish or French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details). .headtable { font-family: arial, sans-serif; border-collapse: collapse; width: 100%; border: 1px solid gray; border-radius: 10px; overflow: hidden; } .headTitle { font-family: Arial, Helvetica, sans-serif; font-size: 16px; font-weight: bold; /*color: rgb(65, 98, 145);*/ color:black; } .headtable tr td, .headtable tr th { text-align: center; vertical-align: middle; padding: 6px; } .headtable th{ background-color: #F4F4F4; color: #002d62; font-weight: bold; text-align: center; vertical-align: middle; padding: 12px; border-right: 1px solid #ccc; } .headtable td { text-align: center; vertical-align: middle; background-color: white; border-top: 1px solid #ccc; border-right: 1px solid #ccc; } .headtable th:last-child, .headtable td:last-child { border-right: none; } .headtable tr:last-child td { border-bottom: none; } .rounded-table-wrapper { border-radius: 12px; border: 1px solid #ccc; overflow: hidden; } Required LanguagesLanguageReadingWritingListeningSpeakingEnglishUN Level IIUN Level IIUN Level IIUN Level IIDesirable LanguagesLanguageReadingWritingListeningSpeakingArabicUN Level IUN Level IUN Level IUN Level IChinese (Mandarin)UN Level IUN Level IUN Level IUN Level IRussianUN Level IUN Level IUN Level IUN Level ISpanishUN Level IUN Level IUN Level IUN Level IFrenchUN Level IUN Level IUN Level IUN Level I

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

How to Apply

Interested candidates must apply online through the UN Careers portal. All applications must be submitted through the official UN Careers website before the deadline.

Apply here: https://careers.un.org/jobSearchDescription/279991?language=en

Note: This vacancy is circulated by the Ministry of International Relations, Republic of Botswana (Public Diplomacy Division). For inquiries: miacpdrpa@gov.bw | Tel: +267 3600700 | Facebook: Ministry Of International Relations, Botswana | X: @MIR_BW

Source: Republic of Botswana – Ministry of International Relations