ADMINISTRATOR RECORDS MANAGEMENT x2 – Water Utilities Corporation (WUC) 36 views

VACANCY

ADMINISTRATOR RECORDS MANAGEMENT X2 – KASANE & MOCHUDI
Water Utilities Corporation (WUC) is one of the leaders in the water supply industry in the region and strives to be the best internationally. The Corporation prides itself in employing the best human resource capital available to effectively deliver on its mandate and ultimately attain its aspirations. WUC would like to invite suitably qualified individuals who wish to join an employer of choice and meet the profile, to apply to be considered for the below position based at Kasane & Mochudi.

 

Position Purpose

This role is accountable for records management services within the Business Centre, such as processing, filing documentation and completion of records to ensure accurate, secure maintenance of records in accordance with laid down procedures.
The role creates & maintains the Business Centre databases to ensure quick retrieval of information and implements the records distribution and storage policies.

 

Key Responsibilities

Overseeing the switch from paper to electronic record-keeping
Enforce usage of the adopted WUC technology for records management
Ensuring that data is protected
Classifying and indexing records
Process documentation and mail by recording, filing and distribution in accordance with established procedures
Review records contents regularly to ensure correspondence are properly filed and arrange for the transfer of such correspondence to their appropriate file
Ensure availability of records as required, by attending to all request made at the service counter, telephonically in compliance with Service Level Agreement and Standards
Ensure strict discipline within the records storage areas by preventing unauthorised movement of files and personnel
Monitor stationery usage, stationery/forms are readily available by recording issued materials
Participate in optimising the performance of the section by undertaking such other duties as directed

 

Position Outcome

Efficient file management
Manage records
Volume and speed of work
Compliance with standards, procedures, and regulations
Customer satisfaction
Availability of records services
Qualifications & Experience
Diploma in Records Management or a related Administration qualification
2 years’ experience
Competencies
Honest Communication
Listens and clearly presents information and Fosters two-way communication
Customer Centricity
Responds to client requests and Builds positive client relations
Teamwork
Participates as a team member and fosters team work
Embrace Diversity
Acceptance of those different to oneself
Ethics and Integrity
Resource Optimisation

 

Remuneration

Salary: An attractive Salary Package commensurate to the market
Leave: 25 working days per annum
Pension: A Contributory Pension Scheme (16.5% WUC and 4% Employee)

 

Other Benefits

Group Life Assurance (24-hour coverage)
100% paid by the Corporation towards Medical Aid