CONVEYANCING SECRETARY – KEBABONYE

VACANCY 

Conveyancing Secretary

KEY QUALIFICATIONS AND COMPETENCIES

Administrative Skills:

• Organisational and Time Management: Ability to manage a high volume of files, prioritise tasks, and meet deadlines.
• Attention to Detail: Meticulous in handling legal documents, ensuring accuracy and completeness.
• Proficiency in IT: Strong skills in using Microsoft Office Suite (Word, Excel, Outlook) and particularly other legal software.
• Typing and Transcription: Accurate and efficient typing and transcription skills (audio and copy typing).

Legal Knowledge:

• Understanding of Conveyancing Procedures: Familiarity with the steps involved in property transfer, including contract drafting, searches, and registration.
• Legal Terminology: Ability to understand and use legal terminology related to conveyancing.
• Awareness of Relevant Legislation: Knowledge of relevant laws and regulations governing property transactions.

Interpersonal Skills:

• Communication Skills: Effective verbal and written communication skills for interacting with clients, colleagues, and other parties involved in the conveyancing process.
• Customer Service Skills: Ability to provide a professional and helpful service to clients, addressing their queries and concerns.
• Teamwork: Ability to work effectively as part of a team, collaborating with other legal professionals.
• Stress Management: Ability to remain calm and composed under pressure, especially when dealing with tight deadlines and complex transactions.

Other Essential Skills:

• Problem-Solving: Ability to identify and resolve issues that may arise during the conveyancing process.
• Initiative: Ability to work independently and take initiative when required.
• Confidentiality: Maintaining the confidentiality of client information and sensitive legal documents.

KEY RESPONSIBILITIES

• Document Preparation and Management: Drafting, typing, and amending legal documents such as contracts, deeds, and Land Registry applications.
• File Management: Opening, closing, and organising physical and electronic files, ensuring accurate record-keeping.
• Communication and Client Interaction: Handling telephone calls, emails, and correspondence, providing updates to clients, and scheduling appointments.
• Administrative Support: Assisting with general office tasks, such as photocopying, scanning, and arranging couriers.
• Financial Tasks: Assisting with billing, invoicing, and financial record-keeping related to conveyancing transactions.
• Liaison with External Parties: Coordinating with other professionals involved in the conveyancing process, such as other law firms, banks, and the Land Registry.
• Supporting Searches and Enquiries: Assisting with conveyancing searches and other due diligence processes.
• Diary Management: Managing the fee earner’s calendar, scheduling meetings, and ensuring deadlines are met.