DEPUTY MANAGER (FACILITIES MANAGEMENT)

DEPUTY MANAGER (FACILITIES MANAGEMENT)- D1 SALARY SCALE

VACANCY CIRCULAR NO: 19 OF 2018/2019

Applications are invited from suitably qualified candidates for the above mentioned post in the Ministry of Infrastructure and Housing Development- Corporate Services.

CODE: 230100095.1.1

SALARY: D1 (P294, 012.00 – P 324, 600.00) per annum

LEAVE: 30 working days per annum

BENEFITS: i) Optional contributory medical aid (government pay 50% and employee 50%)
ii) Contributory pension scheme (Government contributes 15% and employee 5%)
iii) Scarce Skills Allowance at the prescribed rate of Basic Salary as long as it is applicable

QUALIFICATIONS:
• To be considered for appointment, applicants must have a Degree in Estate Management/Property Management/ Facility Management/ Construction Management/ Engineering/Building Services or any related field.
• Applicants should have registered with relevant recognised & professional regulatory Body if applicable

EXPERIENCE:
• A minimum of ten (10) years post qualification experience in the relevant field.
• Appointment to this post will be considered from candidates who in addition to high professional competence have exceptional administrative and managerial abilities and demonstrable knowledge of the facilities management and Project Management processes and procedures.
• Two (2) years of which should have been at D2 level or an equivalent level in parastatals or private sectors.

 

MAIN PURPOSE OF THE JOB:
To manage and coordinate projects for the maintenance of all facilities in the Ministry.

DUTIES:
• Advises Senior Management on other area to consider for outsourcing and leads their implementation.
• Sensitizes staff on the approved practices and procedures of proper building maintenance and in the implementation and observance of all approved safety procedures to ensure compliance with existing safety regulations.
• Maintains relationships with all departments to keep abreast of their services needs and to be able to anticipate problems before they become crisis situations.
• Develops and reviews facilities management regulations, procedures and requirements.
• Plans and administers the maintenance and refurbishment schedule for facilities within the Ministry.
• Monitors adherence to government regulations and environmental health and safety standards in relation to facilities.
• Monitors implementation of facility management, regulations, procedures and requirements.
• Undertakes and documents a termly risk assessment of all the buildings and other health and safety checks as directed by the Health and Safety regulations.
• Develops and maintains Ministry Facilities Contracts.
• Administers and monitors service contracts in collaboration with Contract Management Office to ensure work is properly performed and processing claims for payment is done.
• Supervises work of contractors in connection with the maintenance and improvement of buildings and buildings facilities.
• Conducts periodic inspections of facilities and evaluates the complexity of any needed repairs to determine the best solution and job cost.
• Oversees the implementation of approved procedures to ensure the ongoing efficient operation of assigned buildings.
• Prepares reports on the operational effectiveness of the facilities.
• Prepares budget for the maintenance of all the facilities.
• Initiates and manages procurement of Ministry facilities.
• Develops and maintains Assets Register.
• Identifies and engages viable opportunities to ensure optimal usage of Ministry facilities.
• Undertakes any other related duties as may be assigned by Management.

COMPETENCIES:
• Functional/technical skills
• Problem solving
• Managing and measuring work
• Timely decision making
• Priority setting
• Drive for results
• Integrity and trust
• Customer focus
• building effective teams
• Managing vision and purpose
• Total work systems
• Presentations skills
• Decision quality
• Conflict management
• Communicating effectively

APPLICATIONS:

Should quote the vacancy circular number and give the following details:

(a) Full name, address and place of birth
(b) Brief of career with duties (curriculum vitae)
(c) Certified copies of certificates together with their transcripts and National Identity Card
(d) Names and contact details of two (2) current referees (provide copies of references not more than six (6 months old)
(e) In case of serving Public Officers, (state date of first appointment; present post and date)
(f) In case of candidates from parastatals and private sector organizations, provide a statement of salary pay.

All applications should be addressed to:
The Permanent Secretary, Ministry of Infrastructure and Housing Development, Private Bag 007, Gaborone or hand delivered to the Ministry Headquarters at Fairgrounds Office Park Plot 61923, 1st Floor, Records Management Unit office 104.

NB: In case of candidates serving in the public service, applications should be routed through their supervisors and Heads of Departments. Applications not so routed will not be considered.

Applicants who do not meet minimum requirements stipulated above will not be responded to.

CLOSING DATE: 30 NOVEMBER 2018 AT 1630HRS.

For further information, please contact Recruitment office at 3958500