Provide clerical support for the administration of external examinations in accordance with laid out standards to ensure the delivery of secure and efficient examinations.
Job Summary
- Type: full-time
- Location: Gaborone
- Category: Education Support
- Closing Date: 2026-09-10
Key Responsibilities
- Administer external examinations and other miscellaneous examinations (University of London, TOEFEL, GRE, SAT and aptitudes Test) to ensure that the needs of clients are met.
- Checks entries for candidates during registration process to ensure that candidates have registered for the correct subjects and charged for what they have registered for.
- Arrange suitable venues for candidates and prepares venues by arranging furniture and issuing stationery during examination period to ensure that the examination is sat under conducive environment.
- Ensure that candidates follow set procedures and guidelines for registration and ascertain that there are no subjects’ clashes to ensure that the registration process runs smoothly.
- Receive question papers from printers through RMU and ensure their secure storage and secure delivery to examination centres.
- Dispatch question papers, stationery and all relevant documents to examination venues to ensure that all the venues have the relevant examination materials to carry out the examination process accordingly.
- Supervise the transportation of scripts to and from the examination venues.
- Ensure that there is safe custody of scripts, packages and dispatch the scripts
- Ensures that invigilators are paid well in time to enhance the cordial relationship, by checking their claim forms.
- Facilitate data cleaning by ensuring that all required documents are provided.
- Attend to queries by ensuring satisfactory service to clients.
- Ensure that relevant examination materials have been packaged and sent to the relevant examination council.
- Availability of administrative support for the training of invigilation personnel
- Compliance with set schedules.
- Follow security guidelines and procedures to ensure safe handling of external examinations materials and keeping custody of the keys to the storage to ensure ease of reference and ensure security of examinations.
- Implement guidelines, procedures and standards as they have been set, and collaborate with the Compliance/Audit/Quality team during their periodic review.
Requirements
- At least a Diploma in Education or a relevant field from a recognised institution
- A Degree will be an added advantage.
- If Diploma: Minimum of 4 years relevant experience,
- If Degree: Minimum of 2 years relevant experience
How to Apply
Vacancy No. 1 – ExtExamsExecutive@bec.co.bw
Vacancy No. 2 – ExtExamsOfficer1@bec.co.bw
Vacancy No. 3 – ExtExamsOfficer2@bec.co.bw
Applications should be addressed to
The Director Human Capital
Botswana Examinations Council
Private Bag 0070
Gaborone
Kindly indicate the position you are applying for in the subject of the email. We regret that only shortlisted candidates will be contacted. Applications with incomplete documentation or received after the closing date will not be considered. The closing date: 10th September 2026.
N.B Personal data submitted in response to this advert will be processed by the Botswana Examinations Council for recruitment and selection purposes necessary for the performance of the Council’s official authority. Personal data will be processed lawfully, accessed by authorized personnel and retained only as required by law, in accordance with Botswana Data Protection Act, 2024.
About the Company
Botswana Examinations Council is a provider of national qualifications, offering examinations and qualifications to schools in Botswana.
Website: https://www.bec.co.bw/
Frequently Asked Questions
What qualifications and certifications are typically required for the EXTERNAL EXAMINATIONS OFFICER II role at the Botswana Examinations Council?
Applicants usually need a Bachelor’s degree in Education, Social Sciences, or a related field from a recognised institution, preferably with a teaching qualification (e.g., PTC or B.Ed). Relevant experience in examination administration, invigilation, or education support within Botswana’s public or private school system is strongly preferred.
What does a typical day look like for an EXTERNAL EXAMINATIONS OFFICER II in Botswana?
Daily tasks include coordinating school-based exam logistics, verifying candidate entries, distributing and collecting question papers and scripts across districts, and liaising with headteachers and regional offices. During examination periods, officers conduct spot checks on centres, resolve on-the-ground issues, and ensure strict adherence to BEC’s examination regulations and national protocols.
How does the work culture and professional expectations for this role reflect Botswana’s local context?
Respect for hierarchy, punctuality, and strong interpersonal communication — especially in Setswana and English — are essential when engaging with schools, communities, and government stakeholders. Officers are expected to uphold integrity, confidentiality, and cultural sensitivity, particularly when working in rural or remote areas where community trust and relationship-building are critical.
What realistic career progression paths exist for an EXTERNAL EXAMINATIONS OFFICER II within Botswana’s education sector?
With experience and further study (e.g., postgraduate diploma in Education Management or Public Administration), officers may progress to EXTERNAL EXAMINATIONS OFFICER I, then Senior Officer or Team Leader roles within BEC. Some transition into curriculum support, quality assurance, or district-level education administration positions in the Ministry of Education and Skills Development.
What benefits — such as leave, medical aid, and pension — are typically offered to this role in Botswana?
As a public service position under the Botswana Examinations Council, incumbents are covered by the Government Employees Pension Fund (GEPF) and entitled to 30 days’ annual leave, sick leave, and maternity/paternity leave per the Public Service Act. Medical aid is usually provided through the National Health Insurance Scheme (NHIS) once fully operational, supplemented by employer-supported health plans during the transition phase.
How do I apply for this role, and what do employers in Botswana specifically look for in candidates?
Applications are submitted via the BEC website or the Public Service Commission portal when vacancies are advertised, requiring certified academic documents, police clearance, and referees’ reports. Employers prioritise candidates with proven experience in high-stakes examination environments, familiarity with BEC’s examination cycles (e.g., BGCSE, BOCSE), and demonstrated reliability, discretion, and logistical competence in multi-school coordination.