FINANCE AND ADMINISTRATION OFFICER (1 POST) NON-GOVERNMENTAL ORGANISATION (NGO) COUNCIL

 

The Ministry of Nationality, Immigration and Gender Affairs exists to safeguard national identity, facilitate movement across borders and ensure equality among women and men.

Applications are invited from highly talented, proactive, innovative, well experienced and self-driven citizens of Botswana for the above vacant position:

VACANCY CIRCULAR NO. 12 OF 2018
SALARY SCALE: (P222, 348 – P245, 472) per annum

LEAVE: 30 working Days per annum

BENEFITS:

i. Optional Contributory Medical Aid Scheme (NGO Council pays 50% and Employee 50%)

ii. A contract of 24 to 36 months, with gratuity at the rate of 30% payable

upon expiry of contract.

QUALIFICATIONS:

Candidates must be in possession of a Bachelor’s Degree in Accounts/Finance/Business Administration.

Knowledge on QuickBooks will be an added advantage.

EXPERIENCE:

Applicants should have at least 8 years proven post qualification experience.

REQUIRED SKILLS AND COMPETENCIES

• Team Work
• Analytical thinking
• Effective Communication
• Problem Solving
• Good interpersonal skills

MAIN PURPOSE OF THE JOB:

Provision of finance and administrative services to support the day to day operations of the NGO Council Secretariat.

DUTIES:

• Provides support to the Coordinator to develop and monitor annual budgets; to account for all incomes and expenditures, ensuring that they remain within approved budgets; and to present regular income and expenditure reports to the Council
• Reviews all payment requests to certify that appropriate supporting documents have been provided and the correct project codes have been used and responsible for NGOC Procurement.
• Prepares all Purchase Requisition Forms and Purchase Orders ensuring that all appropriate supporting documents are attached using correct project codes before submission to the Coordinator for vetting.
• Maintains accounting system.
• Extracts monthly financial reports from the accounting/financial system; prepare project reports and updates for the Coordinator and Council.

• Prepares, reviews and reconciles monthly financial reports for the project activities and brief Coordinator.
• Periodically (as scheduled) reviews commitments and follow up finalisation on various expenditure lines.
• Periodically reviews the NGO Council approved financial and travel policies.
• Develops and maintains an asset register for the NGO Council Secretariat
• Provides support to the Coordinator to ensure completion of financial audits as required by regulatory authorities and compliance with best practice standards.
• Ensures administrative staff supervision in line with human resources policies.
• Assists in recording NGO Council meeting minutes as required
• Performs any other duties as may be assigned from time to time.

APPLICATIONS

1. Applicants should quote the reference number and the vacancy circular number and give the following details:
a. Full name, address and place of birth
b. Brief summary of career with duties (Curriculum Vitae)
c. Certified copies of academic and professional certificates, and National Identity Card (Omang).
d. At least two (2) recent work related references.
e. In case of serving Public Officers;
i. Date of first appointment.
ii. Present post, scale and date of appointment thereto.

2. In the case of serving Public Officers, their applications must be routed through their Permanent Secretaries. Applications not so routed will not be considered.

3. Applications should be addressed to: Permanent Secretary, Ministry of Nationality, Immigration and Gender Affairs, Private Bag 002, Gaborone, or hand delivered to the Ministry of Nationality, Immigration and Gender Affairs, Records Management Unit, 2nd Floor, Block 8 Government Enclave.

4. E-mailed or faxed applications will not be accepted nor considered.

IMPORTANT NOTICE: Only shortlisted applicants will be entered into correspondence with.

CLOSING DATE: 13 July 2018

For further information please contact: HR Division of the Ministry of Nationality, Immigration and Gender Affairs at Telephone No: 3611240/3611255.