Applications are invited from highly talented, proactive, and well experienced self-driven citizens of Botswana for the NGO Council in Gaborone.

Job Summary

Type: full-time
Location: Gaborone
Category: Accounting/Finance
Closing Date: 2026-09-10

Key Responsibilities

Provides support to the Coordinator to develop and monitor annual budgets: to account for all incomes and expenditures ensuring that they remain within approved budgets; and to present regular income and expenditure reports to the Council.
Reviews all payments requests to certify that appropriate supporting documents have been provided and the correct project codes have been used and responsible for NGO Council Procurement.
Prepares all Purchase Requisition Forms and Purchase Orders ensuring that all appropriate supporting documents are attached using correct project codes
Maintains accounting system.
Extracts monthly financial reports from the accounting/financial system; prepares project reports and updates for the Coordinator and Council.
Prepares, reviews and reconciles monthly financial reports for the project activities and brief the Coordinator.
Periodically (as scheduled) reviews commitments and follow up finalization on various expenditure lines.
Periodically reviews the NGO Council approved financial and travel policies.
Develops and maintains an asset register for the NGO Council Secretariat.
Provides support to the Coordinator to ensure completion of financial audits as required by regulatory authorities and compliance with best practice standards.
Ensures administrative staff supervision in line with human resources policies.
Assists in recording NGO Council meeting minutes as required.
Performs any other duties as may be assigned from time to time.

Requirements

Candidates must be in possession of a Bachelor’s Degree in Accountancy/Finance/Business Administration.
Knowledge on QuickBooks will be an added advantage.
Must be BICA Registered
Candidates should have at least 8 years of proven post qualification experience in the relevant field of which 2 years should have been at D4 level at Government or its equivalent in Parastatal or Private Sector.

Salary

D3 (P279,660 – P293,652) per annum

How to Apply

Address: The Coordinator, NGO Council, P.O Box 262 AEJ, Gaborone or hand delivered to the NGO Council, Public Relations Office, 11th Floor, Vasha Building, CBD.

Vacancy Circular No: No 1 of 2026

Frequently Asked Questions

What qualifications and certifications are typically required for a Finance and Administration Officer role with an NGO Council in Botswana?

A bachelor’s degree in Accounting, Finance, Business Administration, or a related field is usually mandatory, often supplemented by professional certifications such as ACCA, CIMA, or BCA (Botswana College of Accountancy) accreditation. Some NGOs also prefer candidates with the Botswana Institute of Chartered Accountants (BICA) registration or completion of the BICA Professional Qualification Programme.

What are the typical day-to-day responsibilities of this role in a Botswanan NGO context?

You’ll manage financial reporting, donor fund tracking, payroll processing, procurement compliance, and maintain statutory records like VAT returns and PAYE submissions to the Botswana Unified Revenue Service (BURS). You’ll also support grant administration, ensure adherence to both local laws (e.g., Companies Act, Public Procurement Act) and donor financial guidelines, and liaise regularly with auditors during annual statutory audits.

How does the work culture and employer expectations differ for this role in Botswana compared to other countries?

Workplaces in Botswana value respect for hierarchy, punctuality, and strong interpersonal communication — especially when coordinating with community stakeholders, government departments, and donors. Employers expect adaptability to frequent capacity-building workshops, participation in national development frameworks like NDP11, and sensitivity to local governance norms, including consultative decision-making and community engagement protocols.

What realistic career progression paths exist for Finance and Administration Officers within Botswanan NGOs or the broader civil society sector?

With experience and further certification, officers commonly progress to Senior Finance Officer, Finance Manager, or Operations Director roles — often within larger NGOs or umbrella bodies like the NGO Council itself. Some transition into advisory roles with development partners (e.g., UNDP, EU), government agencies like the Ministry of Nationality, Immigration and Gender Affairs, or pursue leadership positions in social enterprise or cooperative finance institutions registered under Botswana law.

What benefits can I realistically expect — such as leave, medical aid, and pension — in this role?

Employers typically offer at least 22 days of annual leave, sick leave per the Employment Act, and maternity/paternity leave aligned with Botswana’s Labour Act. Medical aid is common but varies by NGO size and donor funding; pension contributions usually follow the Botswana National Pension Scheme (BNPS) or a registered private scheme, with employer and employee contributions mandated by law.

How should I apply, and what do employers in Botswana specifically look for in candidates for this role?

Applications are usually submitted via email or online portals with a CV, certified academic/professional certificates, and a cover letter addressing key competencies — particularly experience with BURS compliance, donor financial reporting (e.g., USAID, GIZ), and local procurement systems. Employers prioritise integrity, familiarity with Botswana’s public financial management framework, evidence of ethical conduct (often verified through police clearance), and demonstrated ability to train non-finance staff on basic financial accountability.