Tender Title: A framework tender for the supply and delivery of 48kg LPG Gas Cylinder Refills to primary schools in Palapye District
The Procuring Entity is Palapye District Council
Procurement Method is Open Domestic Bidding
This tender is reserved for 100% citizen owned, qualified and reputable companies domiciled within Palapye District as per section 76 (2) (d).
Tenders must submit proof of business operation solely signed by Kgosi (attached on the tender document).
Citizen owned Companies who are domiciled in Palapye District must, in order to be considered for the award of the contract, be registered with the Public Procurement Regulatory Authority in the following categories: Code(s): 216 Gases Sub – code 01 Domestic
Preference margins will be applied to qualifying bidders in line with the prescribed Preference Scheme in accordance with the Directive CAB 19 (B) of 2013: Local Procurement Scheme (LPS) Presidential and youth empowerment initiative in accordance with Policy reform 2015; Affirmative action in favour of youth June 2015)
The physical address for collection of tender documents is: Education Department Ground Floor, Block Office No: M11 Or M12 Rural Administration Centre Palapye District Council
Documents may be collected during working hours between 07:30hours-12:45hours and 13:45hours-16:30hours with effect from 17th August 2026.
A non-refundable deposit of BWP250.00 payable by cash made out in favour of the Palapye District Council-Revenue Office No. Block B41 (Rural Administration Centre) in Palapye is required for the collection of the tender document is required on collection of the tender documents. Youth shall pay half the amount at P125.00 as per the Directive CAB14 (B) 2015. The Youth owner shall be required to produce Company Extract from CIPA accompanied by Omang/Identity Card for proof of ownership of the company in order to buy the Tender Document
Queries or clarifications relating to the issuance of these documents may be addressed in writing not later than 5 days before the tender closing date to SEETSELE SEKWIDI, Tel No 4930820 Email address: ssekswidi@gov.bw or lmuleng Dennison on 73067 689.
The closing date and time for receipt of sealed tender offers is 0900hours on 28th August 2026.
Late tender offers will not be accepted.
The Bid Submission Method is: One (1) Envelope Submission Method in which a tenderer’s financial and technical offers are submitted together in one sealed envelope.
Submit one (1) original tender document marked “ORIGINAL” and 2 duplicate copies of the original document marked “COPY” in one sealed envelope clearly marked:
“Tender Reference No: PDC/EDU/002/2026-2028 A FRAMEWORK TENDER FOR THE SUPPLY AND DELIVERY OF 48KG LPG GAS CYLINDER REFILLS TO PRIMARY SCHOOLS IN PALAPYE DISTRICT” shall be delivered to Procurement Unit Office (Plot 23263), Council Supplies Depot – Old Industrial site opposite Haskins.
Job Summary
- Type: contract
- Location: Palapye
- Category: Government
- Closing Date: 2026-08-28
Key Responsibilities
- Supply and delivery of 48kg LPG Gas Cylinder Refills to primary schools in Palapye District
Requirements
- 100% citizen owned, qualified and reputable companies domiciled within Palapye District
- Proof of business operation solely signed by Kgosi
- Registered with the Public Procurement Regulatory Authority in the following categories: Code(s): 216 Gases Sub – code 01 Domestic
- Non-refundable deposit of BWP250.00 payable by cash
How to Apply
Phone: 4930820
Address: Education Department Ground Floor, Block Office No: M11 Or M12 Rural Administration Centre Palapye District Council
REF Code: PDC/EDU/002/2026-2028
About the Company
The Palapye District Council serves as a pivotal local government authority overseeing the administration and development of Palapye, Botswana. Operating within the Central District, it is instrumental in delivering a range of essential public services and driving socio-economic progress for its community. Its responsibilities encompass critical areas such as local infrastructure provision, environmental management, primary healthcare services, and supporting educational initiatives. The Council is committed to fostering sustainable community growth and enhancing the quality of life for all residents across the Palapye sub-district. Through effective local governance, it strives to implement policies that directly address the evolving needs and aspirations of the community.
Delivering essential public services and fostering community development in Palapye, Botswana.
Frequently Asked Questions
What qualifications or certifications are typically required to bid for or manage this LPG cylinder refill tender in Palapye?
Bidders must be registered with the Companies and Intellectual Property Authority (CIPA) and hold a valid Botswana Revenue Service (BRS) tax clearance certificate. A proven track record in LPG supply, storage, and delivery—supported by relevant safety certifications such as those from the Department of Occupational Safety and Health (DOSH) or Botswana Bureau of Standards (BOBS)—is essential.
What are the day-to-day responsibilities involved in fulfilling this tender for primary schools in Palapye District?
Responsibilities include timely delivery and exchange of 48kg LPG cylinders to designated schools, maintaining accurate delivery logs and safety compliance records, and coordinating with school administrators and Palapye District Council officers for scheduling and verification. Strict adherence to LPG handling protocols and regular vehicle and equipment safety checks are mandatory under Botswana’s Occupational Safety and Health Act.
How does the local work culture in Botswana affect expectations for contractors delivering government tenders like this one?
Contractors are expected to demonstrate strong accountability, punctuality, and respectful engagement with community stakeholders—including school staff and council officials—reflecting Botswana’s cultural emphasis on botho (respect and dignity). Formal communication, adherence to public procurement timelines, and transparency in reporting are non-negotiable in government contracting contexts.
What realistic career progression opportunities exist for businesses or individuals consistently winning and delivering such district-level tenders?
Successful performance can lead to inclusion in the Palapye District Council’s pre-qualified supplier list and eligibility for larger or multi-district energy-related tenders across Central District or nationally. Over time, consistent compliance and capacity building may support expansion into broader public sector logistics, renewable energy partnerships, or formalisation as a recognised LPG distribution agent under the Ministry of Mineral Resources, Green Technology and Energy Security.
What typical benefits or statutory entitlements apply to employees hired specifically for this tender’s operations in Botswana?
Employees must be enrolled in the Botswana National Pension Scheme (BNPS) and covered under the Workers’ Compensation Act; employers are also required to register with the National Health Insurance (NHI) scheme once operational. While medical aid is not mandatory, reputable contractors often provide basic health coverage, and all staff are entitled to statutory leave including 21 days annual leave, sick leave, and public holidays per the Employment Act.
How do I apply for this tender, and what do Palapye District Council and similar Botswana government entities prioritise in successful bidders?
Applications are submitted via the Government Electronic Tendering System (GETS) portal after registration with CIPA and obtaining a BRS tax clearance. The Council prioritises bidders demonstrating verified LPG logistics experience, robust safety management systems, local presence or partnership in Palapye, and clear evidence of financial and operational capacity—rather than lowest price alone—as per the Public Procurement and Asset Disposal Act.