Position: HUMAN RESOURCES CLERK
Employer: MMG/Khoemacau Copper Mining
Location: Khoemacau Mine, Central, Botswana
Employment type: Permanent Full Time
Reference: 504642
Closing on: 26 Sep 2026
BASIC FUNCTION OF THE POSITION:
The Human Resources Clerk will be responsible for providing accurate and timely administrative support to the Human Resources team and employees by processing HR documentation, maintaining employee records, supporting recruitment and onboarding, capturing approved employee information, coordinating routine employee-service activities and tracking HR requirements. Ensuring confidentiality, data accuracy, document control and responsive service while referring exceptions, advisory matters and identified discrepancies to the Human Resources Business Partner (HRBP).
MAJOR DUTIES AND RESPONSIBILITIES:
Your key accountabilities include:
- Providing day-to-day administrative and clerical support to the HR Services team.
- Preparing routine HR letters, forms and employee documentation for review and approval by the HRBP or relevant HR representative.
- Maintaining accurate and complete personnel files, employee records and document registers in accordance with HR document-control and confidentiality requirements.
- Referring any discrepancies/ missing/ changed employee information for correction or capturing and updating into Payspace and other relevant HR systems by the relevant HR official.
- Supporting payroll administration by compiling approved payroll inputs, overtime and employee changes and ensuring supporting documentation is submitted within required cut-off dates.
- Administering routine medical aid, pension and employee-benefit documentation and following up on outstanding forms, supporting information and employee queries.
- Ensuring all the necessary employee file documents including transfers, promotions, contract changes and other approved HR transactions are prepared and updated accordingly.
- Supporting employee administration by filing records and maintaining trackers while preserving confidentiality.
- Compiling routine HR trackers and reports and checking source information for completeness and accuracy before submission.
- Providing employees and supervisors with routine information on HR forms, processes and administrative requirements and referring policy interpretation or advisory matters to the HRBP.
- Supporting HR audits, file checks, data-cleaning exercises and compliance reviews by retrieving records, correcting administrative gaps and maintaining clear audit trails.
- Liaising with Payroll, HRIS, Recruitment, Training and Development and other HR stakeholders on routine administrative matters and escalating unresolved issues to the HRBP.
MINIMUM QUALIFICATIONS AND EXPERIENCE REQUIRED FOR EFFECTIVE PERFORMANCE:
- Diploma in Human Resources, Business Administration or related discipline.
- Minimum of 3 years relevant administrative or Human Resources support experience.
- Computer literacy or HR administration training would be advantageous.
- Experience in data capturing, records management, filing and document administration.
- Exposure to recruitment, onboarding, payroll or employee-service administration would be advantageous.
- Experience using Microsoft Office applications and an HR Information System would be advantageous.
- Mining, resources or operational environment experience would be advantageous.
Job Summary
- Employer: MMG/Khoemacau Copper Mining
- Job Type: Full-time
- Location: Maun, Botswana
- Category: Human Resources
- Closing Date: 2026-09-26
How to Apply
Apply online through the MMG careers portal before 26 Sep 2026: careers.mmg.com (reference 504642). Only applications submitted through the MMG careers portal will be considered.
REF Code: 504642
About the Company
MMG-Khoemacau Copper Mining operates a major underground copper-silver mine situated within Botswana's resource-rich Kalahari Copperbelt. This advanced operation is a significant producer of high-grade copper concentrate and silver, crucial commodities for the global transition to green energy. Since its acquisition by MMG Limited in 2023, the company has continued to prioritize operational excellence, safety, and technological innovation. It stands as a key contributor to Botswana's economic diversification, creating numerous direct and indirect employment opportunities for local citizens. The company is deeply committed to sustainable development and community upliftment across its areas of operation.
Leading copper-silver production from Botswana's Kalahari Copperbelt.
Frequently Asked Questions
What qualifications are typically required for a Human Resources Clerk role in Botswana?
A Human Resources Clerk role in Botswana typically requires a diploma or certificate in Human Resources, Business Administration, or a related field. Some employers may prefer a degree in a related field. Relevant certifications, such as HRM or HRCI, are an added advantage.
What are the common day-to-day responsibilities of a Human Resources Clerk in Botswana?
As a Human Resources Clerk in Botswana, typical day-to-day responsibilities include providing administrative support to the HR team, maintaining employee records, and assisting with recruitment processes. You may also be responsible for managing leave and attendance records, as well as providing general support to employees and management.
What are the local work culture and expectations in Botswana for this role?
In Botswana, the work culture is generally professional and respectful. As a Human Resources Clerk, you are expected to be detail-oriented, organized, and have excellent communication skills. You should also be familiar with Botswana's labour laws and regulations.
What are the typical benefits offered for Human Resources Clerk roles in Botswana?
Typical benefits for Human Resources Clerk roles in Botswana may include medical aid, pension schemes, and annual leave. Some employers may also offer additional benefits, such as performance-based bonuses or professional development opportunities.
How do I apply for a Human Resources Clerk role in Botswana and what do employers look for?
To apply for a Human Resources Clerk role in Botswana, you should submit a tailored CV and cover letter highlighting your relevant experience and qualifications. Employers typically look for candidates with experience in HR administration, excellent communication skills, and a basic understanding of labour laws and regulations in Botswana.
What are the realistic career progression paths for a Human Resources Clerk in Botswana?
With experience, a Human Resources Clerk in Botswana can progress to roles such as HR Officer, HR Coordinator, or HR Generalist. Further career advancement may lead to senior HR roles, such as HR Manager or HR Director, or specialization in areas like recruitment, training, or employee relations.
