MANAGER: TRANSPORT AND LOGISTICS – University of Botswana

Key Responsibilities

• i. Develop and manage a comprehensive fleet management system, including vehicle allocation, maintenance scheduling, and replacement planning;
• ii. Oversee the maintenance and roadworthy status of all University vehicles, coordinating with approved workshops and service providers;
• iii. Manage transport scheduling and pool vehicle booking systems to optimise utilization;
• iv. Ensure compliance with road traffic legislation, vehicle licensing, insurance and roadworthiness certification requirements;
• v. Manage the University’s driver establishment, including driver competency assessment, licensing compliance, and performance management;
• vi. Coordinate logistics support for University events, construction projects, and multi-campus operations;
• vii. Implement and operate fleet management software and digital tracking systems;
• viii. Monitor fuel consumption and manage the fuel card system, ensuring accurate reporting;
• ix. Develop and manage the transport and logistics budget, controlling expenditure within approved limits;
• x. Manage and monitor outsourced transport contractors where applicable;
• xi. Compile and submit monthly KPI and fleet performance reports;
• xii. Develop and implement transport and logistics plans in line with the departmental strategy;
• xiv. Manage the unit’s operational performance against established goals and objectives identifying areas for improvement and recommending corrective action as needed;
• xv. Develop and enforce safety protocols and procedures to minimize accidents, injuries, and damage to goods and equipment;
• xvi. Conduct regular audits and inspections to ensure adherence to safety standards;
• xvii. Provide excellent customer service ensuring client and stakeholder satisfaction;
• xviii. Establish and maintain partnerships with relevant internal and external stakeholders to enable effective delivery of the departmental mandate, as necessary;
• xix. Resolve customer enquiries and issues in a timely and efficient manner;
• xx. Participate in recruitment and ensure retention and development of a diverse team;
• xxi. Support unit level professional development activities, including mentoring, training, and opportunities for advancement;
• xxii. Conduct regular performance evaluations and provide constructive feedback to support continuous improvement to employees under supervision;
• xxiii. Assist with the development and management of the departmental budget;
• xxiv. Develop and manage transport and logistics risk register with clear mitigation strategies;
• xxv. Undertake any other duties as directed by the supervisor in line with the role.

Requirements

• A minimum of a Bachelor’s degree in, Logistics Management, Supply Chain Management, Business Administration, Transport Management or a related field;
• A professional qualification or certification in fleet management, transport, or logistics from a recognised institution will be an added advantage .
• A minimum of six (6) years’ work experience, three (3) of which should have been at senior officer level, i.e. in transport management, fleet management or logistics operations;
• Experience in managing a significant vehicle fleet in a large organisation is preferred;
• Demonstrated experience with fleet management software, vehicle tracking systems and transport reporting;
• Knowledge of road traffic legislation, transport regulations, and vehicle compliance requirements in Botswana;
• Experience in driver management, including competency assessment. Higher Education experience is preferred.
• Strong knowledge of transportation regulations, fleet management, and logistics best practices;
• Excellent organizational and problem-solving skills, with the ability to prioritize tasks and manage multiple projects simultaneously;
• Proficient in using transportation management systems (TMS), GPS tracking and other relevant software applications;
• Strong leadership and team management abilities, with excellent communication and interpersonal skills;
• Analytical mindset with the ability to gather and interpret data to drive operational improvements;
• Attention to detail and a focus on delivering high-quality service;
• Financial management and budget control.

Salary

competitive salary and benefits package commensurate with qualifications and experience

How to Apply

REF Code: IRC 3527 | Vacancy Circular No: IRC 3527