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2 days ago
The Transition Think Tank (4T) is a policy research and advisory institution focused on economy, climate and energy transition in Africa and the Global South. We partner with policymakers and development partners to build resilient economic systems.
We are looking for a highly organised Programme Assistant to lead the coordination of our events, travel and logistics. You will be the operational engine behind 4T’s summits, workshops and convenings, making sure everything runs smoothly for delegates, partners and staff before, during and after each event.
Job Summary
- Employer: The Transition Think Tank
- Job Type: Full-time
- Location: Gaborone, Botswana
- Category: Administrative
- Closing Date: 2026-10-15
Key Responsibilities
- Plan and coordinate summits, workshops, roundtables, seminars and other events from concept to close-out.
- Arrange venues, vendors, catering, audio-visual needs, event materials and event branding.
- Coordinate the preparation of agendas, run-of-show, invitations, registration and delegate communications.
- Arrange travel for delegates and staff, including flights, accommodation, visas, ground transport and per diems.
- Prepare and communicate clear itineraries and travel packs, and act as the point-of-contact for travel queries.
- Before: follow-up RSVPs and handle registration, prepare logistics packs, confirm bookings, and coordinate shipping of materials.
- During: provide on-site coordination and troubleshooting, manage set-up, registration desks and participant support.
- After: manage wrap-up, reconcile expenses, gather feedback, and support reporting and follow-up communications.
Requirements
- A Bachelor’s degree.
- 2 to 3 years of experience in events management, travel coordination, logistics or administration.
- Excellent organisational and multitasking skills, with strong attention to detail.
- Clear, confident communication and strong interpersonal skills.
- Ability to stay calm and solve problems under pressure and to tight deadlines.
- Proficiency in Microsoft Office. Familiarity with event, registration or travel-booking software tools is an advantage.
- Willingness to travel and to work occasional extended hours around events.
- Willingness to certify in project management and other relevant professional certifications
How to Apply
Apply by email: hr@thetransitionthinktank.org
Frequently Asked Questions
What qualifications are typically required for a Programme Assistant role in Botswana?
Most employers require a Diploma or Degree in Business Administration, Public Administration, or Events Management from institutions like BIUST, UB, or BQA-accredited colleges. Proficiency in Microsoft Office and prior administrative experience are highly valued. Some roles may also require a valid Botswana driver's license for logistics duties.
What are the common day-to-day responsibilities of a Programme Assistant handling events, travel and logistics?
Daily tasks include coordinating venue bookings, arranging transport and accommodation for staff and delegates, managing event materials, and processing travel claims. You will also maintain calendars, prepare logistics reports, and liaise with vendors and government offices for permits. Strong organizational skills and attention to detail are essential for juggling multiple events simultaneously.
How does workplace culture in Botswana typically affect this administrative role?
Botswana workplaces emphasize respect for hierarchy, punctuality, and collaborative relationships with colleagues and stakeholders. You may interact frequently with government officials, NGOs, and international partners, requiring diplomatic communication and cultural sensitivity. Dress codes tend to be formal, especially during events, and building personal rapport is often as important as technical competence.
What career progression opportunities exist for Programme Assistants in Botswana?
With experience, you can advance to Programme Officer, Logistics Coordinator, or Office Manager positions within think tanks, NGOs, or government departments. Further studies such as a Master's in Public Administration or professional certifications in project management (PMP, PRINCE2) can accelerate promotion. Some professionals transition into specialized roles like procurement or operations management in larger organizations.
What benefits are typically offered for administrative positions in Botswana?
Standard benefits usually include annual leave (15-25 days depending on employer), medical aid contributions, and participation in pension schemes like BPOPF or private funds. Some organizations provide travel allowances, phone allowances, and professional development support. Benefits vary significantly between government, NGO, and private sector employers, so terms should be clarified during offer negotiations.
How should I apply for this role, and what do Botswana employers look for in candidates?
Submit a tailored CV highlighting relevant administrative and logistics experience, plus a concise cover letter addressing the specific requirements. Employers prioritize candidates with demonstrated reliability, local networks, and experience with Botswana's procurement and travel regulations. Prepare for competency-based interviews focusing on problem-solving, multitasking, and examples of successful event coordination.
