To provide professional project planning, scheduling, coordination, and administrative support services to ensure projects are executed efficiently, resources are effectively utilized, milestones are achieved, and project information is accurately maintained and communicated to stakeholders.
Job Summary
- Employer: AECI Mining
- Job Type: Contract
- Location: Gaborone, Botswana
- Category: Project Management
- Closing Date: 2026-10-09
Key Responsibilities
- Develop, maintain, and update integrated project schedules.
- Establish project baselines and monitor schedule performance.
- Track project milestones, deliverables, and critical-path activities.
- Coordinate resource-loading and capacity planning activities.
- Identify schedule risks, delays, and constraints and recommend mitigation actions.
- Support shutdown, commissioning, and implementation planning activities.
- Ensure alignment between project objectives, work breakdown structures (WBS), and schedules.
- Coordinate activities across engineering, procurement, construction, and operational teams.
- Monitor progress against approved schedules and action plans.
- Facilitate project review meetings and planning sessions.
- Track action items and ensure timely close-out.
- Coordinate contractor and stakeholder interfaces to ensure schedule alignment.
- Assist project managers in managing multiple concurrent projects.
- Maintain project documentation and records.
- Manage project filing systems and document repositories.
- Control revisions of project documents and drawings.
- Maintain project registers, including risk, issue, change, and action registers.
- Ensure all project records are accurate, complete, and audit-ready.
- Support governance, compliance, and management of change (MOC) processes.
- Prepare weekly and monthly project progress reports.
- Develop schedule performance metrics and dashboards.
- Analyse schedule variances and trends.
- Monitor project KPIs and provide performance insights.
- Prepare management presentations and project status updates.
- Communicate schedule changes, risks, and recovery plans to stakeholders
- Monitor project risks and schedule impacts.
- Track mitigation actions and escalation requirements.
- Support compliance with governance frameworks and project management standards.
- Assist in project audits and assurance reviews.
- Ensure project controls processes are consistently applied.
- Act as the coordination point between project stakeholders.
- Ensure effective communication across project teams.
- Support project governance reviews and reporting requirements.
- Facilitate information sharing to ensure alignment on project priorities and schedules.
- Build strong working relationships with internal and external stakeholders.
- Capture lessons learned and project close-out information.
- Maintain historical project data and schedule records.
- Support continuous improvement initiatives.
- Preserve project documentation for future reference and operational handover.
Requirements
- Diploma in Project Management, Engineering, Construction Management, Business Administration, Supply Chain, or related field.
- Project Management certification (PMP, CAPM, PRINCE2, PMD Pro, or equivalent) advantageous.
- Primavera P6 or Microsoft Project certification advantageous
How to Apply
REF Code: 1882
About the Company
AECI Mining operates in Botswana through its key subsidiaries, AECI Mining Explosives Botswana (Pty) Ltd and AECI Mining Chemicals Botswana (Pty) Ltd. Based in Gaborone, these entities provide a comprehensive suite of products crucial for the nation's mining industry. The company specialises in advanced mining explosives and essential chemicals, supporting the full value chain from raw material processing to blasting solutions. AECI Mining often engages in a collaborative three-way partnership with its customers, delivering integrated and tailored support to enhance operational efficiency and safety. This strategic presence underscores its commitment to Botswana's significant mining landscape.
Innovative blasting and chemical solutions, empowering Botswana's mining sector.
Website: https://www.aeciworld.com/mining
Frequently Asked Questions
What qualifications or certifications are typically required for a Project Administrator role in Botswana?
Most employers require a diploma or degree in Business Administration, Project Management, or a related field. Certifications such as PRINCE2, CAPM, or local equivalents from BQA-registered institutions strengthen your application. Proficiency in Microsoft Project, Excel, and ERP systems is commonly expected.
What are the typical day-to-day responsibilities of a Project Administrator in Botswana's mining sector?
You will coordinate project schedules, track budgets, prepare reports for stakeholders, and maintain documentation compliance with local regulations. Liaising with contractors, government departments, and community representatives is common in Botswana's mining environment. You may also assist with procurement processes and ensure adherence to health and safety protocols.
How does local work culture in Botswana affect project administration roles?
Botswana workplaces value respect for hierarchy, punctuality, and collaborative decision-making involving senior staff. Building relationships with local communities and government officials is essential, as mining projects often require community engagement and regulatory compliance. Expect formal communication styles and emphasis on proper documentation for audit purposes.
What career progression opportunities exist for Project Administrators in Botswana?
With experience, you can advance to Project Coordinator, Project Manager, or Programme Manager roles within mining houses or consulting firms. Some professionals transition into operations management or specialize in areas like ESG compliance, which is growing in importance locally. Further qualifications such as PMP or an MBA can accelerate progression.
What benefits are typically offered for fixed-term contract positions in Botswana's mining sector?
Benefits vary by employer but often include medical aid contributions, pension or provident fund arrangements, and annual leave as prescribed by Botswana labour law. Some mining companies provide housing allowances, transport, or fly-in-fly-out arrangements for remote site work. Always clarify contract terms regarding gratuity or severance pay for fixed-term roles.
How should I apply for a Project Administrator position in Botswana, and what do employers prioritize?
Submit applications through company career portals, local job boards like Botswana Jobs, or recruitment agencies specializing in mining. Employers prioritize candidates with mining sector exposure, strong administrative skills, and familiarity with Botswana's regulatory environment. Tailor your CV to highlight relevant software skills and any experience with community liaison or government reporting.
