Project Finance and Admin Officer wanted at UNDP 8557 views

With respect to Financial Management

• Facilitate auditing and financial controls with respect to the Project;
• Ensure that all procurements and disbursements are carried out in accordance with the UNDP/GEF and Government of Botswana requirements, which requires familiarity with the financial management procedures;
• Implementation of procurement related to this project, working with MENT ’s procurement unit, in particular;
• Ensure that project-related disbursements are carried out in a timely and efficient manner;
• Ensure the smooth flow of funds to enable the timely implementation of project activities amongst the various implementation partners, including the timely replenishment of the project account;
• Compile the quarterly and annual financial reports in a timely manner, with a focus on the financial delivery of the project;
• Prepare a monthly project bank reconciliation;
• Maintain a logical and comprehensive record of financial transactions, with supporting documentation, for reference and audit purposes;
• Provide the necessary assistance and documentation for the statutory audit of annual financial statements;
• Perform all other duties as requested by the PM;
• Perform any other duty relevant to the assignment.

With respect to administrative support

• Ensure that office equipment and furniture are procured for and maintained in good working order;
• Responsible for meeting agendas and booking of meeting venues and related workshops;
• Responsible for Vehicle fleet management;
• Support project reporting needs;
• Perform other duties as requested by the PM and relevant to the project.

Corporate competencies:

• Demonstrates integrity by modelling the UN’s values and ethical standards;
• Promotes vision, mission ad strategic goals of UNDP;
• Displays cultural, gender, race,  nationality and age sensitivity and adaptability

Functional competencies

• Planning and organizing;
• Good communication skills and competence in handling the project’s external relations at his/her level;
• Actively works towards continuing personal learning and development in one or more Practice area, acts on learning plan and applies newly acquired skills

• Ability to formulate  and manage budgets and reporting;

• Fluent/good knowledge of Setswana and English;
• Familiarity and prior experience with UNDP and GEF requirements and procedures are considered an asset.
• Good ICT skills
• Ability and demonstrated success to work in a team

Education:

• At least a Diploma in Accounting and Business Studies;
• A Bachelors Degree in Business Administration will be an added advantage
• Knowledge of accounting policies and principles;

Experience:

• At least seven (7) years’ work experience in administration, of which at least two years  was closely related to support of project / program activities;
• Capable of working fairly independently;
• Excellent organizational skills;
• Excellent inter-personal skills and the ability to establish and maintain effective working relations with people;
• Excellent communication skills (oral and written); in English;
• Good computer skills and proficiency in standard computer applications (MS Word, MS Excel, etc.).

Language:

• Fluency in English and Setswana

Important applicant information

All posts in the SC categories are subject to local recruitment.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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