Reporting to the Project Manager, the incumbent will provide confidential administrative assistance and support to the Project Manager and assist with overall effectiveness of day-to-day admin operations with the objective of ensuring effective and efficient workflow.
Job Summary
- Type: full-time
- Location: Ghanzi
- Category: Administrative
- Closing Date: 2026-07-03
Key Responsibilities
- To provide secretarial and administrative assistance to the Project Manager (including maintenance / management of the managers personal schedule, travel arrangements etc.) in order to effectively manage the Project Manager’s time
- To administer Company travel including managing travel and hotel agent relationships in order to ensure the best possible rates are secured
- To manage in-coming and outgoing correspondence and administrative data, including file indices and document control systems in order to ensure accessibility and accuracy of all information
- To ensure all phone calls and visitors are attended to promptly and politely in order to provide a positive and courteous interface with internal and external clients.
- To maintain Project contact database in order to provide Project Manager and other members with accurate contact information
- To administer the office stationery, housekeeping and food / beverage supply requirements and maintain a record of stocks in order to ensure that such supplies are constantly replenished as required.
- Address general accommodation queries and requests
- To assist with the facilities functions from time to time
Requirements
- Professional certificate or diploma in secretarial studies
- 5 to 8 years’ experience in a mining environment
- Class B driver’s license
- Knowledge of MS Office
- Good skills with PowerPoint
How to Apply
Frequently Asked Questions
What typical qualifications or education are needed to become a Project Secretary in Botswana?
Most Project Secretary roles in Botswana typically require a Botswana General Certificate of Secondary Education (BGCSE) and a relevant secretarial or business administration diploma or certificate. Employers often look for candidates with proven experience in an administrative or project support role, demonstrating strong organizational and communication skills.
What are the common day-to-day responsibilities of a Project Secretary, especially in a project-focused company?
A Project Secretary manages project documentation, schedules meetings, and handles correspondence to ensure smooth project operations. This includes maintaining filing systems, assisting with report preparation, and supporting project managers and teams in a dynamic project-driven environment.
What is the typical work culture and what are the expectations for a Project Secretary in Botswana's corporate environment?
The work culture in Botswana often emphasizes professionalism, respect for hierarchy, and strong interpersonal relationships. Project Secretaries are expected to be punctual, highly organized, and proactive, demonstrating a collaborative spirit and commitment to supporting project goals effectively.
What are the realistic career progression or growth paths for a Project Secretary in Botswana?
A Project Secretary can typically progress to roles such as Senior Project Secretary, Administrative Officer, or even a Project Administrator. Further development might include specializing in project coordination or management with additional qualifications and experience.
What kind of benefits, like leave or medical aid, can a Project Secretary typically expect from employers in Botswana?
Full-time Project Secretaries in Botswana typically receive benefits such as annual leave, sick leave, and often contributions to a medical aid scheme. Many employers also provide a pension fund, adhering to local labour laws and industry standards for employee welfare.
What do employers in Botswana look for when hiring a Project Secretary and what's the typical application process?
Employers in Botswana look for strong organizational skills, proficiency in office software, and excellent communication abilities in both English and Setswana. The application process usually involves submitting a detailed CV and cover letter, followed by interviews and sometimes a practical skills assessment.
One Comment
Dear sir / Madam,
I am writing to express my interest in the position of a Document Project Secretary, I am eager to contribute to the efficiency and success of your team.
I am an experienced Administrator, and I previously worked for Motheo Project at Sandfire Mine.