PURCHASING WAREHOUSE SUPERVISOR – Copiers Botswana t/a ITEC

Botswana’s Leading Company in providing Printing, Telecom, Copier’s solutions are urgently looking for suitable candidates with respective qualifications and experience for the position of Purchasing Warehouse Supervisor.

We are a well-trained, highly motivated, talented, hands on, dynamic and competitive team, with a high level of integrity and strong commitment to serve. We are looking for a suitably qualified Purchasing Warehouse Supervisor to join our team. The position is tenable in Gaborone. Only Botswana citizens may apply.

MAIN PURPOSE OF THE JOB

The Purchasing Warehouse Supervisor will be responsible for overseeing the general operations of a warehouse and its staff. The incumbent will handle the recording and maintaining of inventory, advising on imports received and on items exported. Receiving, moving, checking, and storing incoming goods, handling warranty issues.

 

KEY PERFORMANCE AREAS 

• Accountable for ensuring that the operations of stores and warehouse are fully functional and carried out in a safe, efficient, and cost-effective manner.
• Processing all purchases and monitoring the effective dispatch of goods.
• Minimise delay in loading, truck (deliveries) through application of knowledge of business and prioritising orders.
• Always in liaison with customers, the vendor, transport (logistics) and other stakeholders
• Controls and processes stock by ensuring that materials are “received, disbursed, accrued, issued, and despatched utilising computerised equipment required according to customer priorities and needs.
• Capturing all goods received on time and communicating when there is a delay experienced while receiving and capturing goods.
• Using computerised and manual stock checking techniques to ensure that physical stock matches the supply system records and stock replenishment is optimised.
• Checking every Friday to ensure that stock is balancing against the system especially the fastmoving items.
• Investigating and correcting errors to monitor tock levels.
• Running all invoices transacted each day and checking if they tally with invoices recorded during dispatching.
• In charge of all deliveries and collections of goods from suppliers
• Maintaining a good relationship between the organisation, suppliers, and stakeholders /customers.
• Courier goods (package and label goods) to the outstation customers and make sure that there is a smooth transaction between customers and the courier.
• Following up signed and sent waybills every 2 days after customer has signed.
• Correctly receiving and binning goods and making sure that they are placed correctly in the designated location according to identity and computer codes.
• Manual handling of goods-either when receiving or dispatching – in this case we do use pallet jacks and forklifts for heavy and smaller machines (Should have a license/training from an accredited institution for forklift operation).
• Maintaining the goods received voucher books by registering every transaction.
• Keeping track of all company invoices
• Filling warranty documents for future reference.
• Recording each invoice that has been processed as a way of monitoring stock movements and maintaining invoice sequence.
• Responsible for all the administration of the Stores and warehouse area by appropriately filling all invoices.
• Always in checking for warranty issues and exporting those that need to be returned to suppliers or taking goods to local warranty centres.
• Negotiating competitive prices (if need be) from suppliers before buying goods.
• Carrying out spot checks using warehouse cameras, back up all reports, spot stock discrepancies.

 

COMPETENCIES AND SKILLS

• Have excellent numeracy, literacy and organisational skills.
• Delivering excellent customer service to clients.
• Physically fit and able to lift and move heavy packages and objects.
• Ability to follow processes and procedures accurately.
• Strong problem-solving skills.
• A comprehensive understanding of safety procedures.
• Minimising stock loss.
• Meeting tight deadlines.

QUALIFICATIONS AND EXPERIENCE

 

• Degree/Diploma in Supply and Chain Management
• Certificate in Transport and Logistics is an added
• Certificate in Business Management
• 0-3 years’ experience as a Purchasing Warehouse Supervisor
• Driving license with at least 2 years driving experience