SHORT TERM EXECUTIVE ASSISTANT TO THE EXECUTIVE SECRETARY – Southern African Development Community

Most employers require a Diploma or Degree in Business Administration, Secretarial Studies, or a related field from institutions like BIUST or UB. Professional certifications such as CPS or CAP from IAAP Botswana add significant competitive advantage. Proficiency in Microsoft Office Suite and excellent English communication skills are essential.

You will manage complex calendars, coordinate high-level meetings, prepare briefing documents, and handle confidential correspondence for the Executive Secretary. Travel logistics and protocol arrangements for regional meetings are frequent tasks. Strong organizational skills and discretion are critical given the diplomatic nature of SADC operations.

Botswana workplaces value punctuality, respect for hierarchy, and formal communication especially in regional organizations like SADC. Building relationships through polite, patient interaction is important before getting to business. As a short-term contractor, demonstrating reliability and adaptability quickly will help you integrate into the team.

Successful contractors often transition to permanent EA roles, Senior Executive Assistant positions, or Office Management within SADC or other international organizations. Experience at SADC is highly regarded for roles in government ministries, NGOs, or corporate headquarters in Gaborone. Networking during your contract is crucial as many opportunities arise through professional connections.

Short-term contracts usually include pro-rated leave days and may include medical aid contributions depending on contract duration and employer policy. Pension benefits are less common for contracts under 12 months. Always clarify these details during offer negotiation as practices vary between organizations.

Apply through official SADC recruitment portals with a tailored CV highlighting relevant EA experience and regional knowledge. Employers prioritize candidates with prior experience supporting C-suite executives, strong Setswana or French language skills, and demonstrated understanding of SADC regional dynamics. Include verifiable references and a concise cover letter addressing the specific job requirements.