Job Summary Reporting to the Admin Manager, the Site Secretary provides essential, high-level clerical and administrative support directly to the Site Management Team.
Job Summary
- Type: full-time
- Location: Gaborone
- Category: Administration
- Closing Date: 2026-05-05
Key Responsibilities
- efficient processing of operational invoices
- meticulous management of complex meeting schedules
- handling of highly confidential correspondence
- maintaining rigorous daily filing systems
- supporting the logistical coordination for corporate site visitors and head office communications
- support planning accuracy, operational readiness, and efficient communication between engineering, technical services, and production crews to ensure uninterrupted project delivery
Requirements
- Applicants must hold a formal Diploma in Office Administration
- bring a minimum of three years of proven experience working within a fast-paced mining or heavy construction site office
- High proficiency in utilizing SAP, cloud-based data management software, and the complete MS Office Suite is a prerequisite for managing the heavy administrative workflow.
How to Apply
To apply, please visit: recruit.grouprmining.com
Frequently Asked Questions
What qualifications are typically required for a Site Secretary role in Botswana?
Most employers look for a BGCSE certificate with strong passes in English and commercial subjects, or a relevant certificate/diploma in Secretarial Studies or Office Administration. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is also essential for managing site documentation and communications effectively.
What are the typical day-to-day responsibilities of a Site Secretary on a project in Botswana?
Daily tasks often involve managing site documentation, filing reports, handling correspondence, and maintaining accurate records of site activities and personnel. You would also support the site management team with administrative duties, scheduling, and ensuring smooth office operations.
What is the typical work culture like for a Site Secretary in Botswana, especially on construction sites?
The work environment on a site can be fast-paced and requires adaptability, good communication skills, and the ability to work independently while supporting a team. Punctuality, professionalism, and adherence to safety protocols are highly valued in Botswana's construction sector.
What are the potential career progression paths for a Site Secretary in Botswana?
With experience, a Site Secretary can advance to a Senior Site Secretary, Office Manager, or even move into project coordination roles within the same or related industries. Further education in project management or business administration can also open doors to more senior administrative or management positions.
What typical benefits can a Site Secretary expect from employers in Botswana?
Standard benefits often include annual leave, sick leave, and sometimes medical aid contributions, especially with larger companies. Some employers may also offer pension fund contributions or other performance-based incentives as part of the compensation package.
What do employers in Botswana typically look for when hiring a Site Secretary, and how should I apply?
Employers seek candidates with strong organizational skills, attention to detail, excellent communication abilities, and proven proficiency in office software. Applications should usually include a well-structured CV and a cover letter tailored to the specific job description, highlighting relevant experience and skills.