Job Expired

Organization Name: Hollard

Job Title: SPECIALIST- PROCUREMENT AND FACILITIES

Job Purpose
To manage and optimise the procurement and facilities management processes within Hollard to ensure efficient, cost-effective, and compliant operations. To oversee vendor relationships, procurement activities, inventory management, budgeting processes, workflow and logistics while adhering to Botswana’s regulatory requirements and industry best practices.

Key Responsibilities

Develop and implement procurement strategies to source goods and services, including office supplies, IT equipment, and third-party services (e.g., claims processing vendors).
Negotiate contracts with suppliers to secure cost-effective and high-quality goods and services.
Ensure compliance with Botswana’s procurement regulations and internal policies.
Identify, evaluate, and onboard suppliers, ensuring alignment with the company’s standards and objectives.
Monitor supplier performance, ensuring timely delivery and adherence to service level agreements (SLAs).
Resolve supplier disputes and maintain strong, professional relationships.
Oversee inventory levels for office supplies, marketing materials, and other operational assets.
Implement inventory control measures to minimise waste and ensure the availability of critical items.
Conduct regular stock audits and maintain accurate records.
Coordinate logistics for the delivery of goods and services across branches and offices in Botswana.
Optimise transportation and distribution processes to reduce costs and improve efficiency.
Ensure timely delivery of materials to support business operations.
Ensure all procurement activities comply with relevant policies. Identify and mitigate risks related to procurement disruptions, supplier reliability, or regulatory non-compliance.
Maintain accurate documentation for audits and reporting purposes.
Implement and maintain procurement management to streamline processes.
Identify opportunities for process automation and digital transformation in procurement and logistics.
Stay updated on industry trends and best practices to enhance supply chain efficiency.
Oversee the management, maintenance, and optimisation of office facilities and infrastructure to ensure a safe, functional, and efficient working environment.
Coordinate repairs, service provider performance, and office improvements while ensuring compliance with health, safety, and operational standards.
Monitor facilityrelated budgets, track utilisation of office resources, and implement continuous improvements to enhance workspace quality and operational reliability.
Provide guidance to departments on facilities processes and ensure consistent application of related procedures across the Group.
Provide oversight of Group travel and corporate credit card activities by ensuring policy compliance, effective controls, and costefficient practices.
Maintain and update related policies, monitor utilisation through regular reporting and analysis, and support departments in applying procedures consistently.
Drive continuous improvement by ensuring robust systems, workflows, and controls are in place, and highlight key insights or exceptions to management.

Requirements

Bachelors Degree in Finance, Accounting, Supply Chain Management, Logistics, Business Administration, or a related field.
A professional certification (e.g., CIPS, CPSM, or equivalent) is an advantage.
Minimum of 6 years of experience in supply chain management, procurement, or logistics, preferably in the insurance or financial services sector.