SENIOR PERSONAL SECRETARY – MINISTRY OF HEALTH AND WELLNESS

MINISTRY OF HEALTH AND WELLNESS

 

Mandate: Ministry of Health and Wellness exists to promote and provide integrated, holistic and sustainable preventative, curative, rehabilitative quality health service to the nation.

EXTERNAL ADVERTISEMENT

CIRCULAR NO: 5 OF 2021

VACANCY CIRCULAR NO: 111403891.1.1, 111403897.1.1 & 111403898.1.1

VACANCY: SENIOR PERSONAL SECRETARY–C1 SALARY SCALE

 

Applications are invited from suitably qualified candidates for the above position in the Ministry of Health & Wellness, Department Corporate Services, tenable at Boteti DHMT, Ngami DHMT and Okavango DHMT.

SALARY: C1 (P166, 344 – P197, 892 per annum)

BENEFITS:

1. a) Optional contributory Medical Aid
2. b) Scheme (Government pays 50% Employee 50%) (b) Contributory Pension (Government contributes 15% and employee 5%)

 

LEAVE: 25 working days per annum.

 

QUALIFICATIONS: A minimum of National Diploma in Secretarial Studies (NDSS)/Higher National Diploma in Secretarial Studies (HNDSS)

 

EXPERIENCE: A minimum of four (4) years’ work experience in the related field, of which 2 years should have been served as Typing Pool Supervisor or Personal Secretary at C2 salary scale.

 

MAIN PURPOSE OF THE JOB: To provide secretarial services and manage office of the supervisor.

 

KEY PERFORMANCE AREAS:

1. Type’s correspondence memorandum, personnel directives.
2. Provides typing duties to a group of middle management officers on various assignments.
3. Makes appointments for people requesting an audience with the supervisor, ensuring that appointments do not coincide.
4. Reminds the supervisor of scheduled meetings and makes available relevant files/ documents before the meeting.
5. Makes travel arrangements by booking flights and/or hotel accommodation, having imprest applied for or retired.
6. Receives calls and directs them to the appropriate action officers.
7. Keeps up to date with public service procedures and practice regarding the use of abbreviations and in addressing correspondence.

 

REQUIRED COMPETENCIES

• Time Management
• Ethics & Values
• Written Communication
• Customer Focus
• Integrity and Trust
• Listening
• Patience

 

APPLICATIONS:

 

Applicants should quote the Vacancy Circular number and provide the following details;

• Full name, address and date of birth
• Brief summary of career with duties (C.V)
• Certified copies of certificates (academic), current references (not more than 6 months) and Identity document.
• Your application should entail:

1. Date of first appointment
2. Present post and date of appointment thereto

iii. Present salary scale