Group Accounts Supervisor x1 – Mont Trade ( Pty) Ltd

EMPLOYMENT OPPORTUNITIES
Mont Trade (Pty) Ltd T/A The Agric Shop/ Feed Centre Botswana is the leading agricultural service provider in the country. The Company offers wide range of agricultural products. The Company has the following vacancy tenable in Gaborone

1. Group Accounts Supervisor x1

PART A: PROFILE DETAILS

1. JOB TITLE GROUP ACCOUNTS SUPERVISOR
2. FUNCTIONAL AREA ACCOUNTS
3. JOB FAMILY ACCOUNTS
4. POSITION REPORTS TO: GROUP FINANCE MANAGER, INDIRECTLY MANAGING DIRECTOR
5. BUSINESS UNIT MONT TRADE (PTY) LTD
6. LOCATION / CENTRE GABORONE
7. JOB GRADE

PART B: JOB DETAILS

Primary Job Purpose
Responsible for all functions and supervision of accounts and related systems and preparation of periodic MIS (Monthly income statements). Management, overseeing and controlling

 

Key Performance Areas (KPA) Duties and Responsibilities/Tasks Critical Outcomes

1. Daily Sales Reports • Ensuring that daily sales are reconciled with the report from the branches and the K8 report
• Ensuring that all cash and cheques sales are deposited on time.
• Verify daily deposits made by branches
• Check for branch shortages and correct such accordingly.
• Communicate with Bank for any deposit anomalies (should need arises)

2. Daily Bank Reconciliation • Ensuring that all daily bank reconciliations are done

3. Non Stock Debtors reconciliation and preparation of monthly reports

4. Payroll supervision
• Checking payroll
• Loading new employee on Salaries folder and deleting the resigned/ terminated employees.
• Load salaries in the salaries folder

5. Audit Preparation
• Preparing audit schedules during the preparation of Audit
• Requesting all the documents required by the Auditors from the Financial Institutions.

6. Payments • Ensuring that foreign transactions are captured accordingly with proper rates and month end rate is captured and the loss/ gain on foreign exchanged is derived

Loading all payments for Stock and Non suppliers

7. Preparation of monthly management accounts
• Check trial balance before passing of management accounts

8. Ensure that all legislative documentation are filed on time and accurately and also liaise with Tax department on tax issues • Ensuring that all Tax are filed online on the BURS portal before due dates monthly (VAT, PAYE and OWHT) an Annual returns are file on time.
• Ensure that SARS account is cleared by ensuring that all tax refunds have been submitted and paid.

9. Maintaining Assets Register • Ensuring that all asserts purchased are recorded accordingly and captured in the system

10. Monitoring all loans • Ensuring that all loans are paid on time (that is Floor Plans, Vehicle loans, Mortgage loans and Related parties loans.

11. Capitalising all loan interest monthly • Ensuring that all loan interest are capitalised every month as per the loan amortization schedules and loan statement

12. Depreciating all the asserts as per GAAS and IAS
• Ensuring that all asserts are depreciated accordingly as per the General Audited Acceptance Auditing Standards (GAAS) and International Audit Standards (IAS)

13. Direct Credits and RD cheques • Ensuring that the branches are claiming their direct credits and allocate the payments.

• Ensuring that all RD cheques are being replaced on reasonable time

PART C: JOB SPECIFIC REQUIREMENTS

Qualifications:

• AAT or equivalent = Five (5) years’ experience in a financial environment
• Part Qualified = Three (3) years’ experience served in a Retail Sector = Experience supervising accounts staff

Professional Registrations
BICA
Job Specific certifications
Accounting qualification
Job Specific Requirements

• VIP Payroll knowledge, Retail software, Tax Computations ( VAT, PAYE, WHT, SARS) Relevant Management Diploma / Degree
Supervisory Development Programme advantageous
PART D: JOB COMPLEXITIES
(List the most complex aspect/s of the job)

PART E: JOB INTERACTIONS
(Who will the job incumbent interact with?)
Within Mont Trade ( Pty) Ltd : HR, Branch Managers, Accounts Team
Outside Mont Trade ( Pty) Ltd: suppliers,

PART G: CORE JOB COMPETENCES
Behavioural Competencies / Performance Drivers
Attention to detail 1 2 3 4 5
Communication 1 2 3 4 5
Customer Orientation 1 2 3 4 5
Integrity 1 2 3 4 5
Teamwork 1 2 3 4 5
Leadership / Management Competency Requirements Technical Competencies / Professional Expertise
Strives for excellence 1 2 3 4 5
Application of strategy 1 2 2 4 5
Results orientated 1 2 3 4 5
Knowledge of legal requirements 1 2 3 4 5