Responsible for leading and managing the Department’s end to end sourcing operations, building and maintaining strong working relationships with stakeholders. The role is responsible for analyzing and improving the Department procurement spending, supplier partnerships and alliances.
Volume – The job holder has accountability for a purchasing volume of < $ 100 million.
Business impact – The job holder’s purchasing decisions have a considerable, direct impact on business results.
Autonomy – Supply Chain (Purchasing) plays a leading role in purchasing processes.
Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn’t stop at the first answers. It is about: Examining Information, Documenting Facts & Interpreting Data
Develops and tests administrative procedures to fulfill organizational needs. Performs procurement documents/data processing using established procedures and testing new procedures to see if they might represent improvements over existing methods.
Delivers prescribed outcomes by working as directed within established data management systems and procedures.
Makes sure that a portfolio of major suppliers are delivering required levels of service to fulfill the organization’s overall supplier management strategy.
Delivers own small-scale or medium-scale projects by working within an established program management plan.
Develops and/or delivers a plan and outcomes for an operational area with guidance from senior colleagues.
Improvement / Innovation
Identifies shortcomings, then suggests and implements improvements to existing business practices, while developing and delivering projects or a work stream within the organization’s change management program with guidance from senior colleagues.
Processes and responds to a broad range of vendor questions and issues raised through any communications channels (in person, telephone, email, etc.)
Analyzes key themes using data from a wide range of sources and identifies possible impacts on the business.
Safety, Health and Environment
Delivers routine support services to others by using the organization’s safety, health and environment systems and protocols.
Manages and delivers required outcomes for a portfolio of contracts and negotiates service level agreements while planning, coordinating and supervising activities related to major contracts.
Provides input into the development of compliance policies, develops underlying procedures and monitors their implementation for area of responsibility within the organization.
Manages important client relationships with guidance from senior colleagues or oversees relationship management with a group of more transactional clients and customers.
Budgeting & Costing
Takes responsibility for delivering a prescribed budget for own area of the organization and/or conducts complex analyses on budget progress in other areas while working within established systems.
Manages and delivers a portfolio of major procurement programs to meet the requirements of the overall organizational procurement strategy.
Manage relationships with important internal customers and act as their business partner, while taking guidance from senior colleagues.
Delivers outcomes by managing others and working within established systems.
Takes responsibility for implement a team’s performance management systems with guidance from senior colleagues.
Policy Development & Implementation
Develops procedures for area of expertise with guidance from senior colleagues, then monitors implementation of those procedures within the organization.
At least 3 years post qualification experience in power generation or transmission industry. Familiar with Procurement Sourcing and Vendor Management.
Experience of planning and managing resources to deliver predetermined objectives as specified by senior managers (Over 2 years)
Organizational Systems Thinking
Considers and addresses the organization as a set of interacting systems so as to structure and align organizational ways of working to the strategy or organizational purpose. This is about changing structure, systems, processes (the ‘plumbing’ of the organization) – it is not the interpersonal aspects of leading change. Specifically, identifies areas for change; for example, diagnosing misalignment between the organizational structure or model and the desired outcomes.
Has an understanding of the business context in which they are operating that informs planning and decision making. Specifically, understands and acts on market trends; for example, is aware of emerging competitors or context risks and takes action.
Focuses the organization on discovering and meeting the customer’s needs. Specifically, adds value; for example, focusing on others on adding value by addressing the areas that matter most to the customer.
Functions independently and with confidence in challenging situations. Specifically, expresses confidence in themselves; for example, expressing confidence in own ability or judgment.
Win the hearts and minds of others across boundary collaborations and to do the right thing, regardless of formal authority. Specifically, facilitates short-term teaming; for example, pulling together individuals to team around a problem, crisis, or opportunity.
Manages, tracks and attends to multiple pieces of information, bringing order and clarity. Specifically, monitors others’ work; for example, checking to ensure that procedures are followed.
Approach to Thinking
Thinks through situations of varying degrees of complexity and ambiguity, in order to understand them clearly. Specifically, cuts through complexity; for example, explaining complex situations or data in a way that is easy for others to understand.
Builds a high performing team by ensuring that the team is focused, motivated and inspired to achieve team objectives. Specifically, creates positive team culture; for example, ensuring others follow the expected ways of working.
Responds to differences and changes in the internal or external context, taking a flexible approach to reach business outcomes. Specifically, adapts tactics; for example, while maintaining the same overall plan or strategy, changing how to accomplish goals in line with changing circumstances.
Maintains control of their emotions even under difficult situations in order to continue to perform effectively. Specifically, demonstrates resilience; for example, dealing well with ongoing business stress.
Thinks through issues by seeing the pattern or big picture, brings facts and ideas together, and develops innovative or creative insights. Specifically, applies models or theories; for example, using a theory to help understand a situation.
Focuses on the long-term business strategy and aligns their thinking and planning accordingly. Specifically, clarifies and refines the strategy; for example, translating the overall strategy into actionable local changes or innovations.Customer Focus
Identifies and meets the needs of internal and external customers, being continually focused on outcomes for customers. Specifically, customizes solutions; for example, recommending or adapts products, services or solutions to address the customer’s real needs.
Focuses on assessing, measuring and improving performance. Shows drive and determination to meet short- and long-term goals. Specifically, calculates return on investment; for example, analyzing costs and benefits to inform decisions.
A desire to know more and seek information to inform decisions. Specifically, researches; for example, conducting debriefs following completed projects to understand what worked well and what did not.
Takes an active interest in other people. Seeks to understand their individual perspectives and concerns and accurately hears the unspoken or partly expressed thoughts, feelings and concerns of others. Specifically, makes inferences; for example, accurately predicting how someone will respond.
Works independently and provides guidance and training to others on analyzing data trends for use in reports to help guide decision making.
Acts as the organizational authority and established expert on interpreting and applying knowledge of laws, regulations and policies in area of expertise.
Applies comprehensive knowledge to act independently while providing guidance and training to others on using clear and effective verbal communications skills to express ideas, request actions
and formulate plans or policies.
Identifies, assesses, prioritizes and manages risks in a production process without supervision and
provides technical guidance when required.
Works without supervision and provides technical guidance when required on the design, implementation and management of quality control systems for procurement processes.
Works without supervision and provides technical guidance when required on developing business cases for the procurement of particular products and services.
Works without supervision and provides technical guidance when required on managing the entire procurement process from start to finish.
Works without supervision and provides technical guidance when required on maintaining high performance while applying a change mindset to the planning, execution and monitoring of business activities during times of change.