Executive Assistant to Deputy CEO

Botswana Qualifications Authority (BQA) is a parastatal under the Ministry of Tertiary Education Research Science and Technology. It draws its mandate from the BQA Act No.24 of 2013. Its main objectives are to provide for and maintain a National Credit and Qualifications Framework (NCQF) and to coordinate the Education, Training and Skills Development Quality Assurance System.

 

Job Summary:

To manage the Deputy Chief Executive Officer’s office and provide secretarial services by way of attending to visitors/clients, compile and prepare all documents needed by the DCEO, receive telephone calls and correspondences, attending to queries within own scope and maintaining the DCEO’s appointment diary.

 

Position Requirements:

Education

A Higher National Diploma in Secretarial Studies from a recognised institution or any other relevant qualification acceptable to BQA.

Experience

A minimum of 3 years as a Secretary to a Senior Management level officer.

Required Competencies;

• Computer literacy
• Proficiency with systems and applications in the specific work area.
• Record keeping and filing skills, fast typing skills, telephone etiquette, customer care skills
• Organising and office management skills
• Communication and interpersonal skills
• Flexibility, dependability and dedication
• Compliance with procedures instructions, rules and regulations
• Service oriented and client focused

To provide secretarial services to the Finance and Administration Department and ensuring effective management of the Director’s diary and courteous service to the customers.

Position Requirements:

 

Education

A National Diploma in Secretarial Studies from a recognised institution.

Experience

At least 3 years’ experience as a Secretary/Personal Assistant in a professional office environment.

 

Required Competencies;

 

• Computer literate. Proficiency with systems and applications relevant to the specific work area
• Records keeping skills, fast typing skills and telephone etiquette, customer care skills
• Organising and office management skills
• Communication and interpersonal skills
• Flexibility, dependability and dedication
• Compliance with procedures instructions, rules and regulations
• Service oriented and client focused

The following information applies to ALL positions:

Remuneration

BQA offers a competitive remuneration package commensurate with the responsibilities and challenges of the job.

Terms of employment

Fixed term contract of 1-5 years for managerial positions and above and Permanent and Pensionable terms for officer positions and below.

 

Application procedure

Applications with CVs, list of Referees and certified copies of certificates and Omang should be forwarded on or before 4th April 2018 to:

The Chief Executive Officer

Botswana Qualifications Authority

Private Bag BO 340, Gaborone

 

 

Physical Address:

BQA Offices

Plot 66450, Block 7, Gaborone Office No. S33 (2^nd Floor)

Tel: 365 7200

N.B. Preference for interviews will be given to applicants who address the main duties/key performance indicators as part of their application. Applicants should specify what experiences have equipped them to effectively perform in the role. We regret that due to an anticipated overwhelming response, BQA shall only enter into correspondence with shortlisted candidates. BQA shall not return any applications and associated documentation submitted by applicants.

 

NOTICE: The Public is informed that the external advert for positions of Registration and Accreditation Officer – General Education and Higher Education that were advertised in July 2017 have been withdrawn. Any inconvenience caused is regretted.