John F Marshal T/A Supa Signs specializes in the manufacture and supply of quality steel fabricated products, furniture and related equipment. We also specialise in the manufacturing of all types of signage and corporate branding.
We are seeking an organized and motivated Administrative Assistant to support our daily office operations and provide administrative support to the Managing Director.
Job Summary
- Type: full-time
- Location: Gaborone
- Category: Administration
- Closing Date: 2026-07-29
Key Responsibilities
- Prepare reports and correspondence.
- Prepare presentations.
- Maintain filing systems and office records (electronic and hard copy).
- Schedule meetings and appointments.
- Management of stationary, office supplies and office equipment.
- Assist with general office administration.
- Manage office correspondence.
- Prepare presentations.
- Coordinate meetings and internal / external correspondences.
- Provide administrative support to management.
- Fleet and asset management.
- Health and Safety.
- Prepare Quotations of standard products.
- Tender and EOI’s Administration.
- Assist HR Department.
- MD’s email management.
- Company compliance.
- Facilities and Office management.
Requirements
- Diploma or Degree in Business Administration or related field.
- Minimum of 2 or more years’ relevant experience.
- Proficiency in Microsoft Office and other applications will be an advantage.
- Strong communication and organizational skills.
- Valid driver’s licence.
- Professional and reliable.
- Excellent attention to detail.
- Ability to work independently and as part of a team.
- Good time management skills.
- Fluent in English and Setswana.
- Capable Typing and capturing of notes / minutes.
- First Aid proficiency would be a bonus.
Salary
Market Related
How to Apply
Apply by email: eajfmsteel@gmail.com
About the Company
John F Marshal T/A Supa Signs operates as a prominent signage and visual communication company based in Gaborone, Botswana. Specializing in comprehensive sign manufacturing, the entity delivers a wide array of visual solutions for businesses across various sectors. Their services encompass the design, production, and installation of illuminated and non-illuminated signs, large format digital printing, and specialized vehicle branding. As a key player in Botswana's visual communication landscape, the company is dedicated to enhancing brand visibility and public messaging for clients nationwide. This operation provides essential services vital for corporate identity and effective advertising within the Botswana market.
Leading sign solutions, digital printing, and vehicle branding in Botswana.
Frequently Asked Questions
What are the typical qualifications and educational background expected for an Administrative Assistant role in Botswana?
Most employers in Botswana prefer candidates with a BGCSE (Botswana General Certificate of Secondary Education) and often a certificate or diploma in Office Administration, Secretarial Studies, or Business Management. Strong computer literacy, especially with Microsoft Office Suite, is also a crucial requirement.
What are the common day-to-day responsibilities for an Administrative Assistant at a company in Botswana?
Daily tasks typically involve managing office correspondence, scheduling appointments, maintaining records, and assisting with general office operations. You would also handle document preparation, data entry, and provide support to various departments as needed.
What is the typical work culture and what are the key expectations for an Administrative Assistant in a Batswana company?
Punctuality, respect for hierarchy, and a strong work ethic are highly valued in Botswana's professional environment. Employers expect reliability, proactiveness, and the ability to work collaboratively within a team.
What are the realistic career progression opportunities for an Administrative Assistant in Botswana?
With experience and further training, an Administrative Assistant can advance to roles such as Senior Administrative Assistant, Office Manager, or even specialize in areas like HR or project coordination. Continuous learning and taking initiative are key to upward mobility.
What are the common benefits provided to Administrative Assistants in Botswana, such as leave, medical aid, or pension?
Standard benefits usually include annual leave, sick leave, and maternity leave as per Botswana labor laws. Some employers may offer medical aid contributions and/or a pension fund, though this can vary by company size and policy.
How should I apply for an Administrative Assistant role in Botswana, and what do employers typically look for in applications?
Applications usually require a detailed CV and a cover letter tailored to the specific role, highlighting relevant skills and experience. Employers seek candidates who demonstrate excellent organizational skills, strong communication abilities, and a professional attitude.