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Administrative Receptionist – US Embassy

Job Expired

Announcement Number:Gaborone-2019-015

Hiring Agency:Embassy Gaborone

Position Title: Administrative Receptionist (U.S. Citizen Eligible Family Members (USEFMs))

Open Period:12/23/2019 – 01/20/2020Format MM/DD/YYYY

Vacancy Time Zone:GMT+2S

eries/Grade: FP – 0105 9

Salary:Not Specified

Work Schedule:Full-time –

Full-time 40 hours per week

Promotion Potential:FP-9

Duty Location(s):1 Vacancy in

Gaborone, BC

Telework Eligible:NoFor More Info: HR Section
000-000-0000
[email protected]

Overview

Hiring Path:• Open to the public
Who May Apply/Clarification From the Agency:For USEFM – FS  Actual FS salary determined by Washington D.C.

•    U.S. Citizen Eligible Family Members (USEFMs) – All Agencies
Security Clearance Required:Public Trust – Background InvestigationAppointment TypePermanentAppointment Type Details:•    FMA
•      Definite not to exceed 5 years
•      For applicants who are USEFMs, the final grade/step for these positions will be determined by Washington DC.Marketing Statement:


We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

 

    • Full time 40 hours per week

 

Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No Relocation

Expenses Reimbursed: No

Travel Required: Not Required

 

Duties

 

The incumbent provides general office support with a variety of clerical activities and related tasks in support of the Mission Health Unit under the direct supervision of the medical advisor.  The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.  The incumbent is the first point of contact, by both phone and in person, for patients and visitors to the health unit and must maintain absolute patient confidentiality at all times. 

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Qualifications and Evaluations

Requirements:

EXPERIENCE:

 

Minimum of one (1) year of secretarial or receptionist experience is required.

 

JOB KNOWLEDGE:


 

Incumbent must have working knowledge of administrative and clerical procedures; knowledge of computers and relevant software applications (MS Word, Outlook, Excel, Internet/Intranet).

 

 

Education Requirements:

 

 

Completion of high school is required.

 

 

Evaluations:

LANGUAGE:

 

English level III (Good working knowledge) Reading/Writing/Speaking is required.

 

SKILLS AND ABILITIES:

 

The position requires the ability to be resourceful and proactive in dealing with sensitive issues.

 

 

 

Position must obtain Public Trust Security Clearance

 

 

 

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, colour,         religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass  security certification.

Benefits and Other Info

Benefits:Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Gaborone, Botswana may receive a compensation package that may include health, separation, and other benefits.

 

For EFMs, benefits should be discussed with the Human Resources Office.

 

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

 

HIRING PREFERENCE ORDER:

 

    1. AEFM / USEFM who is a preference-eligible U.S. Veteran*

 

    1. AEFM / USEFM

 

    1. FS on LWOP and CS with reemployment rights **

 

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

 

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

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How to Apply

How to Apply:

All candidates must be able to obtain a Security clearance.

 

To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

 

https://bw.usembassy.gov/

Required Documents:

Please provide the required documentation listed below with your application.

 

 

 

 

 

  • DS-174

 

 

 

  • High School certificate

 

 

 

  •         HighSchool transcript

 

 

 

  • DD-214 – Member Copy 4, Letter from the Department of Veterans Affairs, or other    supporting documentation (if applicable)

 

 

 

  • SF-50 (if applicable)

 

 

 

  • Letter(s) of recommendation

 

 

 

  • List of references

 

 

 

 

 

 

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

 

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.


 

Thank you for your application and your interest in working at the U.S. Mission in Gaborone, Botswana.

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32 Comments

  1. Lattoya Mechidi Author

    whom it may concern

    This communique serves as a response to the job vacancies, dated 19 January 2020 for a receptionist position at the US Embassy. My name is Lattoya Mechidi and I am interested in the aforementioned position. I am a hardworking individual and I recently completed my studies in Business Administration Management at the University of Botswana. I am eager to learn and I believe that I will contribute greatly to your team, if given the opportunity.

    I look forward to hearing from you. Thank you.

    Kind regards
    Lattoya Mechidi
    Contact: +267 77861742 / +267 77925638
    Email: [email protected]

    Reply
  2. chandapiwa Ringa Author

    I i would love to apply for this job since it’s something i have experience in.Thank you

    Reply
  3. Thato Portia Kokorwe Author

    with reference to tje above mentioned post I see it legible for me to apply for the post as it’s currently vacant in your organisation.
    I am a lady of 29 years old holding a certificate in Secretarial Studies obtained from Realic Educational Services and obtained a pass .
    Hopefully to hear from you soon.
    Thanks.
    77702811

    Reply
  4. Bonolo Namoshe Author

    Good day,
    Thank you for your time and consideration.
    I am a 29 years old graduate looking for a job.

    Reply
  5. Catherine kediseng Author

    I am a 25years old lady ,worked as a receptionist for 6months at Motswedi hotel Letlhakane

    My number 75112795

    Reply
  6. Kenanao Doris Momene Author

    I have strong desire to join the team and I believe with my knowledge and experience I will settle well.

    Reply
  7. Kenanao Doris Momene Author

    I have strong desire to join the team and I believe with knowledge and experience I will fit well

    Reply
  8. Oabona Legakabe Author

    Administrative Reception

    Reply
  9. Amogelang KN Maleme Author

    Iam interested in this full time job and i will be glad if a big organisation like yours can hire me.i currently work in Lenmed Bokamoso Private Hospital as cleaner.I have done secritarial administration level one.my contacts are 71542965/77908910.

    Thank you

    Reply
  10. Tiisetso Lekgoanyana Author

    Administrative receptionist

    Reply
  11. Kabelo ntima Author

    I would like to apply for the position of receptionist you have posted, kindly assist me with the email to apply to thank you

    Reply
  12. Itumeleng Tsaone Tonoko Author

    Application for the post of Administrative Receptionist – US Embassy

    Reply
    1. Itumeleng Tsaone Tonoko Author

      Ms Itumeleng Tsaone Tonoko

      Date of Birth: 24/11/1994
      Profession: Strategic Business Administrator
      Nationality: Motswana
      ID NO: 321324917
      Contact details: Tel: (+26776166871)
      Email: [email protected]

      PERSONAL SUMMARY
      A business administration personnel with wide experience in the everyday running of business with a demonstrated history of working in the higher hospitality industry such as the grand palm Hotel and I volunteered at the ministry of health and wellness under the performance improvement unit for a period of six months. Skilled in operations, strategic thinking and day to day running of business processes.
      CAREER OBJECTIVE
      To put the professional experience I have amassed and what I have learnt during my studies into good practice by bringing a strong work ethic and desire to succeed, willingness to cooperate with others and realization of the need to be able to work under any required conditions.
      ____________________________________________________________________________
      Qualifications Profile
      Results-oriented Business administrator with strong experience in customer relations

      • Degree in Bachelor of Business Administration in Strategic management
      • Completed a banqueting training program at the Gaborone International Convention Centre GICC
      • Hold my BGCSE certificate
      • Solid background in customer service and professional ethics
      • Well organized self-starter with proven capacity to learn and apply new knowledge quickly.

      Professional Experience
      Performance Improvement Unit (PIU) 06/2018 – 12/2018
      • Involved with Ministerial Performance Improvement Unit in the Ministry of Health evaluating various departments and leaderships performances
      • Planned and Coordinated Ministerial Events such as Awards, Ceremonies and High Profile Meetings.
      • Involved in the facilitation of smart work ethics masterclasses that was a short training of the whole ministry staff on how to work smart.
      • Designs and implements measurement studies for the identification, validation and analysis of performance improvement issues.
      • Research, develops /acquires and implements improvement systems, methodologies and tools to improve operations.
      Banqueting Coordinator 01/03/2013 – 04/10/2014: The Grand palm Hotels (PTY) LTD, Gaborone, Botswana
      • Ensure unbeaten delivery of services in hotel management.
      • Leading technical staff on proper delivery service

      Shop assistant – 2012: Uncle Boys BOTTLE STORE, Gaborone, Botswana
      • Help in day to day running of the shop.
      • Help in tracking of stock and assist during procurement of needed stuff
      • Maintenance, repair, installation, purchasing and procurement of broadcast equipment.
      • Participate in the development and implementation of the Unit’s procurement plan.

      SELECTED ACHIEVEMENTS
      • 01 July –o6 November 2018: I was volunteering at the ministry of health after I completed my degree course of 4 years in the office of strategic management. The volunteering helped me acquire professional working skills that will benefit me in the future to be able to attain desired goals.

      • 29 June 2016: volunteered in the Annual Beef Festival where I gained experience of working in a busy environment were customers will be needing your attention but require you to be able to delegate and exposure of working under pressure and instilled a culture of team spirit in me.

      • 13 January 2014: On the job training at GICC for banqueting skills where I gained some experience in identifying service equipment, personal hygiene and customer service skills.

      Education & Credentials
      • 2014-2018: Bachelor of Business Administration in Strategic management.
      • 2011-2012: Completed my BGCSE at Naledi senior secondary school.
      • 2008-2010: Completed my junior secondary school at Nanogang Junior School.
      • 2001-2007: Completed my primary education at Tshiamo Primary School.

      Referees
      Lesego Mongalo
      • Training office
      • E-mail: [email protected]
      • Tel: (+267 3637623
      • Gaborone International Convention Centre
      • Private Bag 0082
      • Gaborone, Botswana Mrs C Selelo
      • My Home Economics supervisor
      • E-mail: [email protected]
      • Cell: (+267)3952587
      • Home Ecomics
      • Naledi Secondary School
      • Gaborone, Botswana
      Tumisang Mmolotsi
      • Performance Improvement officer
      • E-mail: [email protected]
      • Tel:71648105
      Botho Mpuchane
      • Performance improvement coordinator
      • E-mail: [email protected]
      • Tel : 71417221

      Reply
  13. Duduetsang Author

    I want this job

    Reply
  14. Lindie Rowland Author

    Looking for a job as a receptionist at US Embassy in Gaborone

    Reply
  15. SANDRA RICHARD Author

    Very informative

    Reply
  16. Christine Kedibonye Ledaba Author

    Am interested in the above post as I know am the right candidate for the job

    Reply
  17. SANDRA RICHARD Author

    very useful to the youth and the graduates

    Reply
  18. Goabaone Kerekang Author

    I would like to apply for this position

    Reply
    1. Gontse Bodilenyane Author

      To whom it may concern
      I wish to obtain this job i have 2 years experience working as a secretary

      Reply
  19. bagadzi Author

    i hold diploma in Secretarial Studies (NDSS) and i am voluntaring in Ministry of Defence, Justice and Security with 7 months experience…
    call 75410374.
    thank you

    Reply
  20. Theresa Mokgojwa Author

    Good day
    I have 3 years in the Media industry and have worked closely to government officials in Namibia and also as a state house reporter. I believe that I am the suitable candidate for this position as it is similar to my experiences. Thank you

    Reply
  21. Maipelo Lebekwe Author

    good morning

    kindly receive my application for the vacant position in your organization as an Administrative Receptionist.

    i am a lady aged 30 with the skills you require,i did my Primary level,junior school level,Senior school level and tertiary level were i persued my Secretarial studies.I then worked for KFC as a team member then team leader to the level of a supervisor because of the hard work and dedication i have towards my job.

    i hope my application will be highly considered.

    yours faithfully

    Maipelo Lebekwe(Mrs)

    regards

    Reply
  22. Bakang sosome Author

    To whom it may concern
    I would like to apply for the above mentioned Post as i believe that i do qualify for the job as i have references and cretificates to show that indees i do qualify.
    Yours sincerely
    Bakang K Sosome
    75248844

    Reply
  23. Moemedi Otukile Author

    I am writing to apply for above mentioned position.

    Opportunity presented is very interesting, and I believe that my strong technical skills and educational background will make me a very competitive candidate for this position. The key strengths that I possess for success in this position include:

    I have successfully developed administration knowledge/ skills and have knowledge about business environment.

    I have good communication skills and computer literate. Also have customer service knowledge and experience gained during my working periods at IEC and Sebele Clinic.

    After reviewing your job description, it’s clear that you are looking for a versatile candidate to handle the numerous and varied responsibilities/duties associated with this job role, an individual who is:
    Has knowledge about administration service, clerical procedures
    Computer knowledge

    Given these requirements, I am certain that I can meet and exceed all expectation. With Diploma in business administration and Diploma in business skills, I have a full understanding of the full lifecycle of a working environment. Please see my resume for additional information.

    I can be reached anytime via email at [email protected] or my cell phone, +267 732 091 16.

    Thank you for your time and consideration, am looking forward to speaking with you about this exciting employment opportunity.

    Yours Faithfully,

    Moemedi Otukile

    Reply
  24. Bonolo Namoshe Author

    Thank you for your time and consideration.I am very excited about the possibility of being part of your organisation.

    I am a 29 years old System Administrator Diploma graduate ,holding a clean driver’s license. With proficiency in Microsoft Office suite,Word,Excel,PowerPoint and Adobe creative suite and Microsoft Project.With 9 months experience from my industrial attachment where I was performing Network Installation, Installation and Maintenance of Operating Systems including Windows OS,Linux OS and Hardware and software and doing Administrative work.

    I feel the position offered would be ideal in giving me the opportunity to use my skills and to provide a high level of Service for the kind of candidate you are looking for.
    I eagerly await a positive response from your good Office.

    Kind regards
    Bonolo Namoshe
    26775531208/74033750

    Reply
  25. Kentse Amminah Moses Author

    i hold diploma in Secretarial Studies and i was working for Engineers International as Office Secretary /Receptionist for two and a half years .
    call 72229910/75450170.
    thank you

    Reply
  26. Popagano Ledimo Author

    ATTENTION;The Human Resource Manager
    This serves to apply for a job in your reputable company as an administrative receptionist.
    My advanced educational background put me in a better position to effectively execute assigned duties furthermore my quest for personal development programs also put me in the upper echelon for the eligibility for this position.
    YOURS SINCERELY
    POPAGANO LEDIMO

    Reply
  27. Ditshupo Morake Author

    I’m interested in this vacancy,

    I’m a 28 YEARS old Motswana graduate from Limkokwing University of creative Arts, I hold a DIPLOMA in fine Arts and I’m a multicultural individual from a multicultural international School who is ready to learn From The Mission.
    Kindly contact me on
    CELL—-+267 77664499
    e-mail—– [email protected]

    CV also ready..

    Reply
  28. Neo P Thophego Author

    Application for Post Of Administrative Receptionist

    Reply
  29. BOITEKO MONYELELE Author

    This serves to express my interest in the above-mentioned post in your organization as it was advertised. Having recently obtained my Bachelor’s Degree of Business Administration in Strategic Management, I wish to bring my knowledge, skills and commitment to excellence to your company’s innovation environment.
    I am a hard-working and professional young lady with highly organized and efficient personalities. I am adoptable to manage own time effectively and priorities workload, I am experienced at working to tight deadlines and under considerable pressure. I am a friendly and approachable with excellent interpersonal and customer relations skills.

    Yours faithfully
    Boiteko Monyelele
    contact: 73206143/74244569, or email:[email protected]

    Reply
  30. Karabo Kopelo Author

    P O Box 50870
    Gaborone

    27 January 2020
    HR Manager
    US Embassy

    Gaborone

    Dear Sir/Madam

    ADMINISTRATIVE RECEPTIONIST

    I am applying for the post of Administration Receptionist in your organisation.

    I am 28 year old man with have a Diploma in Human Resource Management from IDM Botswana. I worked for a year as an HR Officer at Infomatrix Botswana in which I sharpened my human resource skills as well as learning and applying old and new HR and Admin strategies as well as policies to the organization and its employees. There I also exercised and improved my communication, marketing skills by helping to put the company out there, service delivery and interpersonal skills with staff and customers. I have administration experience from my internship as an admin assistant at Gaborone City Council Parks department where I dealt with a number of customers on a daily business (face-to-face and phone calls), typing all sorts of information and documenting files efficiently. I also have good organizational skills and I’m dependable. With my above experiences and skills, I believe I will be a resourceful asset to your company.

    Yours Sincerely

    Mr Karabo Kopelo

    Contacts: +26774195582

    Reply

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