CONTRACT ADMINISTRATOR – Hsnv Group 1589 views

Key Responsibilities

• Contract Support: Providing administration support to the Project Team, including preparing contract documentation and ensuring records are kept up to date in accordance with audit requirements.
• Document Control: Managing project documentation, including drawings, specifications, field reports, and maintaining an organized, accessible filing system.
• Tendering/Procurement: Assisting with procurement and tendering processes, including generating purchase orders and processing invoices.
• Reporting: Creating regular daily or weekly progress reports, including timesheets, site activities, and cost tracking.
• Site Coordination: Liaising with subcontractors, supervisors, and external stakeholders (e.g., utility providers) regarding work schedules and site access.
• Traffic Management & Safety: Ensuring compliance with safety regulations (e.g., Health and Safety at Work Act 2015). This includes checking that traffic management plans are implemented on-site, including proper signage, barriers, and safety measures.
• Visitor Induction: Managing site visitors, including ensuring they are formally inducted, have the correct Personal Protective Equipment (PPE), and have relevant H&S documentation.
• Office Management: Managing site office supplies, cleaning/hygiene stocks, and maintaining the office/crib room/toilet/workshop areas.
• Timesheets: Collecting, verifying, and entering timesheets for staff and labour.
• Payroll & Costs: Processing payroll, tracking project costs, and reconciling financial information.
• Asset Management: Maintaining all asset registers on site.

Requirements

• Candidates must have relevant qualifications and experience (as implied by the application instructions).

How to Apply