Job Summary
- Employer: KEBABONYE BUSINESS LAW
- Job Type: Full-time
- Location: Gaborone, Botswana
- Category: Legal
- Closing Date: 2026-10-31
Key Responsibilities
- Document Preparation and Management: Drafting and preparing legal documents such as contracts, mortgage bonds, cession, title transfers, sectional titles and managing the conveyancing process from inception up to finality including but not limited to obtaining of rates and BLIRS clearance.
- File Management: Opening, closing and organizing physical and electronic files, ensuring accurate record-keeping.
- Communication and Client Interaction: Handling telephone calls, emails, and correspondence, providing updates to clients, and scheduling appointments.
- Conducting Deeds Registry and Landlord Searches: Ascertaining the status of immovable property and preparing relevant due diligence reports.
- Financial Tasks: Assisting with billing, invoicing, and financial record- keeping.
- Liaison with External Parties: Coordinating with other professionals involved in the conveyancing process, such as other law firms, banks, and the Land Registry.
- Diary Management: Managing the fee earner’s calendar, scheduling meetings, and ensuring deadlines are met.
Requirements
- Organization and Time Management: Ability to manage a high volume of paperwork, prioritize tasks, and meet deadlines. Attention to Detail: Meticulous in handling legal documents, ensuring accuracy and completeness.
- Proficiency in IT: Strong skills in using Microsoft Office Suite (Word, Excel, Outlook) and potentially other legal software like Proclaim.
- Typing and Transcription: Accurate and efficient typing and transcription skills (audio and copy typing) are often required.
- Understanding of the Deeds Registry Act, Tribal Land Act Sectional Titles Act and any other relevant legislation.
- Legal Terminology: Ability to understand and use legal terminology related to conveyancing.
- Awareness of Relevant Legislation: Knowledge of relevant laws and regulations governing property transactions.
- Communication Skills: Effective verbal and written communication skills for interacting with clients, colleagues, and other parties involved in the conveyancing process.
- Customer Service Skills: Ability to provide a professional and helpful service to clients, addressing their queries and concerns.
- Teamwork: Ability to work well as part of a team, collaborating with other legal professionals.
- Resilience and Calmness: Ability to remain calm and composed under pressure, especially when dealing with tight deadlines and complex transactions.
- Problem-Solving: Ability to identify and resolve issues that may arise during the conveyancing process.
- Initiative: Ability to work independently and take initiative when required.
- Confidentiality: Maintaining the confidentiality of client information and sensitive legal documents.
How to Apply
Apply by email: info@kebabonye.co.bw
Frequently Asked Questions
What qualifications or education do I need to become a Conveyancing Secretary in Botswana?
Most employers require a Diploma in Secretarial Studies, Paralegal Studies, or a related field from institutions like ABM University or Botswana Accountancy College. Knowledge of the Deeds Registry Act and land registration procedures in Botswana is highly valued. Proficiency in English and Setswana, plus strong computer skills, are typically essential.
What are the typical day-to-day responsibilities of a Conveyancing Secretary?
You will draft and prepare property transfer documents, liaise with the Deeds Registry in Gaborone, and coordinate with banks, estate agents, and clients. Your duties include managing conveyancing files, scheduling appointments, and ensuring compliance with Botswana's land transfer regulations. Attention to detail is critical when handling title deeds and mortgage bonds.
How is the work culture for legal secretaries in Botswana law firms?
Law firms in Botswana typically maintain formal, professional environments with standard working hours from 8:00 AM to 5:00 PM. Punctuality, discretion, and respect for hierarchy are important cultural expectations. Dress codes are usually business formal, and client confidentiality is strictly upheld.
What career progression opportunities exist for Conveyancing Secretaries in Botswana?
With experience, you can advance to Senior Conveyancing Secretary, Paralegal, or Office Manager roles within law firms. Some pursue further studies to become admitted attorneys through the University of Botswana or the Law School of Botswana. Specializing in commercial property or mining rights conveyancing can open higher-level opportunities.
What benefits are typically offered for full-time legal secretary positions in Botswana?
Most established law firms provide paid annual leave as mandated by Botswana labour law, medical aid contributions, and pension schemes through BPOPF or private providers. Some employers offer professional development support and performance bonuses. Benefits vary significantly by firm size and your years of experience.
How should I apply for a Conveyancing Secretary position, and what do Botswana employers look for?
Submit a professional CV with a tailored cover letter highlighting any conveyancing or legal secretarial experience, either via email or in person as specified in the job advert. Employers prioritize candidates with prior experience at the Deeds Registry or law firms, strong references, and demonstrated knowledge of Botswana property law. Prepare for practical assessments testing document drafting and registry procedure knowledge.
