Job Summary
- Employer: KEBABONYE BUSINESS LAW
- Job Type: Full-time
- Location: Gaborone, Botswana
- Category: Legal
- Closing Date: 2026-10-31
Key Responsibilities
- Document Preparation and Management: Drafting and preparing legal documents such as contracts, mortgage bonds, cession, title transfers, sectional titles and managing the conveyancing process from inception up to finality including but not limited to obtaining of rates and BLIRS clearance.
- File Management: Opening, closing and organizing physical and electronic files, ensuring accurate record-keeping.
- Communication and Client Interaction: Handling telephone calls, emails, and correspondence, providing updates to clients, and scheduling appointments.
- Conducting Deeds Registry and Landlord Searches: Ascertaining the status of immovable property and preparing relevant due diligence reports.
- Financial Tasks: Assisting with billing, invoicing, and financial record- keeping.
- Liaison with External Parties: Coordinating with other professionals involved in the conveyancing process, such as other law firms, banks, and the Land Registry.
- Diary Management: Managing the fee earner’s calendar, scheduling meetings, and ensuring deadlines are met.
Requirements
- Organization and Time Management: Ability to manage a high volume of paperwork, prioritize tasks, and meet deadlines. Attention to Detail: Meticulous in handling legal documents, ensuring accuracy and completeness.
- Proficiency in IT: Strong skills in using Microsoft Office Suite (Word, Excel, Outlook) and potentially other legal software like Proclaim.
- Typing and Transcription: Accurate and efficient typing and transcription skills (audio and copy typing) are often required.
- Understanding of the Deeds Registry Act, Tribal Land Act Sectional Titles Act and any other relevant legislation.
- Legal Terminology: Ability to understand and use legal terminology related to conveyancing.
- Awareness of Relevant Legislation: Knowledge of relevant laws and regulations governing property transactions.
- Communication Skills: Effective verbal and written communication skills for interacting with clients, colleagues, and other parties involved in the conveyancing process.
- Customer Service Skills: Ability to provide a professional and helpful service to clients, addressing their queries and concerns.
- Teamwork: Ability to work well as part of a team, collaborating with other legal professionals.
- Resilience and Calmness: Ability to remain calm and composed under pressure, especially when dealing with tight deadlines and complex transactions.
- Problem-Solving: Ability to identify and resolve issues that may arise during the conveyancing process.
- Initiative: Ability to work independently and take initiative when required.
- Confidentiality: Maintaining the confidentiality of client information and sensitive legal documents.
How to Apply
Apply by email: info@kebabonye.co.bw
Frequently Asked Questions
What qualifications or certifications are typically required for a conveyancing secretary role in Botswana?
Most employers require a minimum of a Diploma in Law, Paralegal Studies, or Secretarial Studies from institutions like the University of Botswana or Botswana Accountancy College. Additional certification in conveyancing or land law from the Botswana Law Society or similar professional body is highly advantageous. Proficiency in English and Setswana, plus strong computer skills, are essential.
What are the typical day-to-day responsibilities of a conveyancing secretary in Botswana?
Daily tasks include drafting and reviewing property transfer documents, liaising with the Deeds Registry and local authorities, scheduling client consultations, and maintaining case files. You will also coordinate with banks for bond registrations, prepare Power of Attorney documents, and ensure compliance with the Deeds Registry Act. Attention to detail is critical given Botswana's formal land tenure systems.
How does workplace culture and employer expectations differ for legal support staff in Botswana?
Botswana's legal sector values punctuality, professional discretion, and respect for hierarchy—senior attorneys expect deference and initiative without micromanagement. Dress codes are typically formal, and client confidentiality is paramount given the small professional community. Employers also appreciate adaptability, as procedures at the Deeds Registry in Gaborone can involve bureaucratic delays requiring patience.
What career progression opportunities exist for conveyancing secretaries in Botswana?
With experience, you may advance to senior legal secretary, office manager, or paralegal roles within established firms. Some pursue further studies to become registered conveyancers or legal practitioners through the Botswana Law Society. Specializing in mining or agricultural land transactions—significant sectors in Botswana—can also open niche advancement paths.
What benefits are typically offered to conveyancing secretaries by employers in Botswana?
Standard benefits usually include paid annual leave as prescribed by the Employment Act, medical aid contributions, and participation in pension schemes like the Botswana Public Officers Pension Fund or private alternatives. Larger firms may offer professional development support and funeral insurance. Specific packages vary considerably by firm size and whether the employer is local or international.
How should I apply for a conveyancing secretary position, and what do Botswana employers prioritize in candidates?
Submit a concise CV highlighting conveyancing-specific experience and referees from legal practitioners, as personal reputation matters in Botswana's close-knit legal community. Employers prioritize demonstrated familiarity with the Deeds Registry system, accuracy in document preparation, and reliability. Networking through the Law Society of Botswana or legal secretaries' associations can significantly improve your visibility to hiring managers.
