The mandate of the Botswana Open University (BOU) is to make education accessible to all Botswana, especially out-of-school youth and adults, using open and distance learning (ODL) methods. This means providing flexible learning environments that cater for diverse needs and preferences, allowing individuals to study at their own pace and convenience. The University’s mission is to offer quality education, research, and community engagement through ODL solutions. Botswana Open University (BOU) requires a suitably qualified and duty-conscious person for the Position detailed below:
Job Summary
- Employer: Botswana Open University
- Job Type: Full-time
- Location: Gaborone, Botswana
- Category: Education
- Closing Date: 2026-10-31
Key Responsibilities
- Coordinates the planning and implementation of examinations in a Regional Office by overseeing the scheduling, timetabling, invigilation and administration of examinations to ensure efficiency and effectiveness.
- Ensures that assessment data and records are maintained accurately for the University to achieve its strategic goals
- Liaises with staff, students and other stakeholders to deal with complaints, queries and appeals about University Examinations in accordance with applicable standards to ensure successful examination implementation
- Compiles and disseminates relevant statistics on examination entry and results to the office of the Regional Director, Student Services for integration with information from other Regions.
- Coordinates the conduct of examinations in a Regional Office by working with different sections within the Regional Campus as well as the Headquarters to ensure that examinations are effectively scheduled.
- Manages continuous assessment cycles and ensures accurate record-keeping.
- Manages the computerised examination scheduling system for efficient examination implementation in the Region.
- Collects data and prepares activities for the Region’s examination scheduling system by preparing, coding and verifying requirements to ensure problem-free examinations.
- Notifies learners eligible to write examinations, including confirmations of inclusion or withdrawals in accordance with university standards to ensure the smooth conduct of examinations to meet learner needs.
- Disseminates examination information for the University and partner institutions to staff and students to ensure coordinated effort to guarantee examination success.
Requirements
- Degree in Education or a degree with a postgraduate Diploma in Education.
- At least 5 years of teaching experience, 3 years of marking experience at tertiary level, and experience as a Senior Examiner.
- Practical experience in administering and managing tertiary examinations is essential.
- Ethical and conscientious
- Good computing skills
How to Apply
Apply by email: recruitment@staff.bou.ac.bw
Phone: 3646024/29
Address: Director, Human Resources, Botswana Open University, Private Bag BO 187, Gaborone
Phone: 3646024/29
Address: Director, Human Resources, Botswana Open University, Private Bag BO 187, Gaborone
About the Company
Botswana Open University (BOU) stands as a prominent public higher education institution, specifically designed to expand access to quality education throughout Botswana. It specializes in offering flexible open and distance learning (ODL) programmes, catering to a diverse population of students who seek to advance their skills and qualifications without the constraints of traditional campus attendance. BOU is committed to fostering lifelong learning and human resource development, employing innovative educational technologies and methodologies to reach learners across the nation. The university plays a crucial role in enabling individuals to pursue their academic and professional goals, significantly contributing to the socio-economic growth and knowledge economy of Botswana. Through its accessible approach, BOU ensures that educational opportunities are available to a wider segment of society, empowering personal and national development.
Empowering success through flexible open and distance learning in Botswana.
Website: https://www.bou.ac.bw/
Frequently Asked Questions
What qualifications are typically required for an Examinations and Assessment Officer role at a university in Botswana?
Most employers require a Bachelor's degree in Education, Educational Management, or a related field. Some institutions may accept a Diploma in Education with substantial relevant experience. Professional certifications in assessment or quality assurance from bodies like the Botswana Qualifications Authority are advantageous.
What are the typical day-to-day responsibilities of an Examinations and Assessment Officer?
Daily tasks include coordinating exam schedules, managing question paper security, supervising invigilation, processing results, and ensuring compliance with academic regulations. You will also liaise with academic staff, external moderators, and students regarding assessment matters. Maintaining accurate records and addressing examination queries are core responsibilities.
How does the work culture at Botswana universities typically affect this role?
University environments in Botswana value hierarchy, respect for protocols, and collaborative decision-making with academic committees. Punctuality and discretion are essential due to the sensitive nature of examination materials. You should expect seasonal intensity during examination periods with longer working hours.
What career progression opportunities exist for Examinations and Assessment Officers in Botswana?
With experience, you can advance to Senior Examinations Officer, Deputy Director, or Director of Examinations and Assessment. Some professionals transition into broader academic administration roles such as Registrar or Deputy Vice-Chancellor Academic Affairs. Pursuing postgraduate qualifications in Educational Leadership or Higher Education Management accelerates progression.
What benefits are typically offered for this type of position in Botswana?
Public and private universities generally provide medical aid schemes, pension contributions through the Botswana Public Officers Pension Fund or private schemes, and annual leave entitlements. Subsidized housing or housing allowances may be available depending on the institution. Professional development support for further studies is often included.
What do employers in Botswana look for when hiring for this position?
Employers prioritize integrity, attention to detail, and proven experience in examination administration or academic registry work. Familiarity with Botswana's education quality assurance frameworks and computer proficiency in student information systems are highly valued. Strong communication skills in both English and Setswana are beneficial for stakeholder engagement.
