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FACILITIES, PROCUREMENT AND PROPERTY MANAGER wanted at BBS Limited

Company BBS Limited
Reference # F00001
Published 13/01/2021
Contract Type Permanent
Salary Market Related
Location Gaborone, South East, Botswana

Introduction

BBS Limited (BBSL or “the Company”) is a financial institution whose head office is in Gaborone Botswana, with the principal business of residential and commercial property finance. The business is in the process of converting to commercial banking.

BBSL requires an individual with a facilities and procurement background to assume the role of Facilities, Procurement and Property Manager. The role reports to the Head of Operations.

Specification

The successful candidate will provide procurement, facilities and property management to optimize property revenue and facilities management in support of the Company’s operations. The individual will ensure that there is an effective procurement process and manage the sourcing of products, external services and consumables within the set parameters. The person will assume overall responsibility for physical security, building and premises, procurement, vehicle fleet and records management. The role entails ensuring that there are sufficient controls against malpractice in the supply chain management of the Company.

Develops short and long-term goals and plans for the Facilities, Procurement and Property Unit.

Develops, manages and ensures effective implementation of supply chain management and ensures that purchasing functions are completed in accordance with established policies and procedures.

Establishes and maintains updated lists of alternate vendors.

Oversees inventory procedures and controls, ensuring that inventory levels are appropriate, secure, and accurately recorded and verified.

Ensures that the Company’s brand and reputation is maintained and positively projected through proper branding of offices, stationary and promotional materials.

Negotiates with prospective suppliers with regards to pricing of goods and services.

Effectively manages procurement related risks to minimize loss through fraud.

Researches and recommends potential suppliers of materials and or services for procurement services.

Oversees and ensures implementation of repair and maintenance works of buildings, grounds and facilities, in accordance with required organizational standards and service level agreements.

Provide input into the writing of specifications related to the repair of facilities and new construction.

Works with construction companies and vendors, suppliers and service providers in the construction of new branches and other office buildings for and manages implementation of branch opening projects within set timelines.

Ensures that there is a maintenance schedule for minimization of costs associated with faulty equipment or defective property.

Oversees Registry functions and ensures that systems and processes are in place for the proper and secure maintenance of the Company’s records.


Develops new procedures and systems for the retrieval of records for use by various business units.

Directs vehicle use and maintenance and ensures that internal goods and document delivery and circulation are efficient and timely.

Oversees property management processes including the updating and implementation of lease agreements and maintenance of the Company’s properties.

Oversees physical security functions and ensures that the property of the Company is safe and secure at all times.

Ensures that security equipment and systems effectively protects employees, assets, and customers.

Requirements

QUALIFICATIONS:

Bachelors degree in business administration / management, procurement or related field. Additional training in security management or fraud investigation as an added advantage.

REQUIRED KNOWLEDGE:

– Knowledge of facilities, procurement, bank security systems property management.

– Understanding of branch operations and functions.

– Knowledge of legal and regulatory requirements.

EXPERIENCE REQUIRED:


Minimum of five to eight years of experience in a facilities and procurement environment, three of which must be at supervisory level.

SUMMARY OF SKILLS/ABILITIES:

– Strong supervisory and leadership skills.

– Solid analytical abilities.

– Good organizational and problem-solving abilities.

– Excellent interpersonal and communication skills.


– Proficiency in MS Office Excel, Word and other MS Office applications

Job Closing Date 25/01/2021
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