JOIN OUR TEAM
Personal Assistant to the Managing Partner
Personal Assistant to the Managing Partner
Job Summary
- Employer: KEBABONYE BUSINESS LAW
- Job Type: Full-time
- Location: Gaborone, Botswana
- Category: Administrative
- Closing Date: 2026-10-31
Key Responsibilities
- Diary and Schedule Management: Managing the Managing Partner’s calendar, appointments, meetings and court dates.
- Correspondence: Screening calls and emails, drafting letters and responding on the Managing Partner’s behalf where appropriate.
- Meeting Support: Preparing agendas, briefing packs and minutes, and following up on action items.
- Document Preparation: Typing, formatting and proofreading reports, presentations and legal documents.
- Travel and Logistics: Arranging travel, accommodation and itineraries, and coordinating firm events.
- Client and Stakeholder Liaison: Acting as first point of contact for clients, partners, the courts and external parties.
- Financial Administration: Assisting with billing, expense claims and tracking of invoices.
- Records Management: Maintaining organised physical and electronic filing systems.
- Special Projects: Supporting the Managing Partner on firm management and strategic initiatives.
Requirements
- Education: Diploma or Degree in Secretarial Studies, Office Administration, Business Administration or a related field.
- Experience: At least 3-5 years as a PA or Executive Assistant, preferably supporting a senior partner or executive in a law firm.
- Administrative Skills: Organisation and Time Management; Proficiency in IT; Attention to Detail; Interpersonal Skills; Other Essential Skills: Discretion and Confidentiality, Initiative, Legal Awareness.
How to Apply
Apply by email: info@kebabonye.co.bw
Frequently Asked Questions
What qualifications or education do I need to become a Personal Assistant to a Managing Partner at a law firm in Botswana?
Most employers require a minimum of a Diploma in Secretarial Studies, Business Administration, or Office Management from institutions like ABM University College or Botswana Accountancy College. A Bachelor's degree in a related field is often preferred for senior roles. Proficiency in Microsoft Office Suite and legal terminology knowledge are typically essential.
What are the typical day-to-day responsibilities of a Personal Assistant to a Managing Partner?
You will manage complex calendars, schedule client meetings, prepare legal correspondence, and coordinate travel arrangements. Confidential document management and minute-taking during partner meetings are core duties. You may also liaise with clients, courts, and government departments on behalf of the Managing Partner.
How does workplace culture and hierarchy work in Botswana law firms?
Botswana's legal sector maintains formal hierarchies where respect for seniority and titles is expected. Punctuality and professional dress are highly valued, with conservative business attire being standard. Building personal relationships through polite greetings and acknowledging colleagues' family wellbeing is important before discussing business matters.
What career progression opportunities exist for Personal Assistants in Botswana law firms?
With experience, you can advance to Executive Assistant roles supporting multiple partners or move into Office Manager positions. Some transition into paralegal work if they pursue legal qualifications through the University of Botswana or Institute of Development Management. Specialising in corporate law or litigation support can open doors to larger international firms.
What benefits are typically offered to Personal Assistants in Botswana's legal sector?
Standard benefits usually include paid annual leave as per Botswana labour laws, medical aid contributions, and pension schemes often through BPOPF or private providers. Some firms offer performance bonuses, professional development allowances, and funeral insurance. Larger firms may provide additional perks like subsidised meals or transport allowances.
How should I apply for a Personal Assistant position, and what do Botswana employers look for?
Submit a concise CV with a professional cover letter highlighting confidentiality experience and attention to detail. Employers value references from previous supervisors, so include contactable referees. During interviews, demonstrate discretion, problem-solving abilities, and knowledge of Botswana's legal system and court procedures.
