PRINCIPAL DATA PROTECTION OFFICER II

INTERNAL ADVERTISEMENT

REF: 1/6/2 VIII (81) 26th June 2024
VACANCY CIRCULAR NUMBER 7 OF 2024
Applications are invited from suitably qualified, visionary, self-driven and results-oriented Botswana citizens to apply for the position of Principal Data Protection II on D3 salary scale tenable in the Administration of Justice.
POSITION: Principal Data Protection Officer II
SALARY SCALE: D3 (P293 652.00 – P323 748.00)
LEAVE: 30 Working days per annum.

MAIN PURPOSE OF THE JOB:
To Administer the Data Protection Act and carry out the due diligence to ensure adherence to the Act.

KEY PERFORMANCE AREAS:

1.Policy Implementation
•Provides guidance in the implementation of policies, strategies and guidelines to enable compliance with the data protection act.
•Coordinates and drives continuous evaluation, standardization and improvement of processes, procedures, strategies and solutions for the protection of personal data.
•Guides in the assessment and alignment of MDA policies, procedures and standards to ensure compliance with the Data Protection Act.
2.Data management
•Coordinates data flow storage.
•Develops and maintains inventory and records of all data processing activities in the Ministry.
•Protects the rights and freedom of data subjects and thereby ensures that they are not adversely affected by processing operations.
•Assesses risks inherent in the processing of personal data within the Ministry taking into account the nature, scope, context and purposes of processing.
•Conducts impact assessment on the protection of data.
3.Requests and Complaints Handling
•Addresses requests and complaints related to the processing of personal data.
•Audits the operations in line with the data protection framework to identify areas for improvement.
•Identifies areas of non-compliance and makes recommendations on remedial action.
4.Awareness and Education
•Provides training on the Data Protection Act for the Ministry staff.
•Designs and disseminates publicity tools to educate and sensitise staff on data protection and the importance of adhering to its protocols.
5.Advisory Services
• Advices the Ministry on their obligation related to processing personal data in compliance with the Data Protection Act.
6.Reporting
•Serves as the main point of contact for the Information and Data Protection Commission.
•Prepares reports on matters related to the processing of personal data for submission to the Commission or as may be directed to the relevant Authorities.
•Represents the Ministry in Fora discussing or engaging on matters on matters of related data protection.
7.Budget and Resourcing
•Prepares the budget for the Office and submits for incorporation in the Ministry budget.
•Implements initiatives to ensure prudency in the utilization of the budget and its adherence to the procurement plans.
8.Undertakes any other related duties as required to meet exigencies of the service if any such tasks and duties do not result in a conflict of interest.

COMPETENCIES AND SKILLS

1.Skill/Technical Competences
•Data Analytics
•Technology Savvy
•Research & Development
•Innovation
•Knowledge of Data protection regulatory
protocols
2.Competencies (Key Behavior Areas
•Deciding and Initiating Action.
•Adherence to Principles and values
•Analysing
•Writing and Reporting
•Applying Expertise and Technology
•Learning and Researching
•Delivering results and meeting customer
expectations
•Formulating Strategies and Concepts
•Following instructions

QUALIFICATIONS:

A Degree in Law/Data Science/lnformation Technology/Enterprise Risk Management, Project Management or any other related field from a reputable Institution. Data Protection and/or Privacy certification will be an added advantage.
EXPERIENCE:
At least four (4) years of experience in a business environment handling personal data/data compliance/security of data/data processing or related filed in Government, Parastatal or Private Sector.
BENEFITS:
•Optional Contributory Medical Aid Scheme. (Government pays 50% and Employee 50%).
•Contributory Pension Fund (Government pays 15% and Employee pays 5%).

APPLICATIONS:

1.All Applicants should quote the Reference Number and Vacancy Circular Number of this Advert and give the following details:
a)A brief summary of their career (CV) with full names, address, date and place of birth, date of first appointment, present position, salary scale and date of appointment thereto.
b)Certified copies of academic and professional Certificates
c)Certified copy of the National Identity Card (Omang)
d)At least two (2) recent work-related references confirming the required experience (Not more than six (6) months old).
e)Certified latest copy of salary advice slip from Applicants serving in the Private and Parastatal sector.

IMPORTANT:

In the case of serving Public Officers, their applications must be routed through be routed through their heads of Departments and Permanent Secretaries. Applications not so routed will not be considered.
NOTE: Only candidates who meet the minimum requirements as set out in this advertisement and are short-listed will be responded to.