Senior Finance Officer- Fund Accounting & Compliance – ACHAP

VACANCY ANNOUNCEMENT

ACHAP was established as a Public-Private Community development Partnership to enhance and support Botswana’s HIV & AIDS response. Using a comprehensive approach, ACHAP has successfully supported HIV prevention, care and treatment in Botswana over the last two decades with remarkable results. Key to the success of ACHAP support has been the focus on results, the ability to develop and manage partnerships with government, civil society, other development partners and the private sector. ACHAP is now an independent non-profit making entity with a broader health mandate, wider geographical focus continuing to build on, and leverage on her core competencies in the field of HIV/AIDS and related health conditions.

ACHAP seeks to appoint suitably qualified and highly motivated individuals to the following position:

1. Senior Finance Officer- Fund Accounting & Compliance

Job purpose

The Senior Finance Officer Fund Accounting and Compliance shall be responsible for carrying out pre-grant assessments as well as planned and ad-hoc audits aimed at ensuring that grants are awarded and executed in compliance with the provisions of the funding agreements

Roles and Responsibilities

• Conducts a financial pre-grant assessment exercise in order to assess if the project meets set requirements.
• Verifies the accuracy and completeness of disbursements and procurement requests, checking compliance with the provisions of the Funding Agreement;
• Conducts beneficiary site audits to discuss financial and operational issues or explaining accounting procedural changes and practices;
• Audits accounts, verifying proof of expenditure and program reports to ensure compliance with ACHAP established standard operating procedures, practices and guidelines;
• Analyses financial reports submitted by the operational areas and ACHAP funded operations and making appropriate recommendations;
• Maintains Program Fixed Assets Listing, conducting periodic audits of the asset inventories;
• Prepares operational audit reports including source and application of funds, financial status of the project and recommendations regarding improving operations of beneficiaries;

• Monitors the status of implementation of financial and operational audit recommendations for ACHAP-funded projects;
• Maintains master files on sub-grants, monitors program funding paperwork and generates correspondence on program funding issues;
• Provides accounting support to ACHAP Program staff and funded projects;
• Develops the Annual Compliance Review Plan;
• Maintains all organizational and professional ethical standards and conducting compliance reviews with appropriate reference to the International Standards for the Professional Practice of Internal Auditing (Standards);
• Establishes standards and implementing procedures to ensure that the compliance programs throughout ACHAP are effective and efficient in preventing, detecting, and correcting noncompliance;
• Ensures compliance with ACHAP and sponsor policies, procedures, and controls;
• Provides due diligence to ensure that funds are used effectively for the purposes outlined in contractual commitments and are not vulnerable to corruption or misappropriation;
• Identifies key control points of systems and assessing the adequacy of related preventative or detective controls to protect the assets of the company;
• Ensures that contracts, sub-awards and other procurements comply with applicable regulations, policies, and good commercial practice;
• Takes appropriate actions to prevent non-compliance, reports non- compliance in a timely manner and regarding due process, and initiates further audits or investigations as directed by the Board or executive;

Qualifications and experience

• Degree in in the area of Finance, audit, Accounting, Risk and Compliance management or any related field is preferred;
• Relevant certification from internationally recognized compliance or auditing organization is highly desirable
• Experience with audits of projects funded by international donors and institutions is required
• 8 years’ experience in similar role or managing risks and compliance activities

Knowledge, skills and attributes

• Knowledge of Accounting standards and auditing procedures
• Provisions of the funding agreements
• Analytical and organizational skills
• Support, encourage and mentor team members and other colleagues to achieve set goals
• Ability to meet strict deadlines