TEAM ASSISTANT (Level 2)
Alexander Forbes Financial Services Botswana (Pty) Ltd is inviting interested candidates to apply for the position of Team Assistant. The individual will join a team reporting to the Support Services Manager.
The role
WE ARE STILL MAKING CVs FOR P100. COVER LETTERS FOR P50
Pay with FNB EWallet to 76981238 or Orange Money on number 76981238
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- Provide Administrative and Secretarial support to the business through conducting and organizing administrative duties and activities.
Key Performance Areas
- Meetings, minutes and agendas
- Coordinating and manage all external meetings
- Arranging boardroom bookings and refreshments for clients
- Arranging conference calls
- Drafting and collating of agenda for Trustee meetings and ensuring adherence to timelines
- Minute taking at Trustee meetings
- Drafting of letters, reports, presentations, tender documents, etc
- Service excellence
- Office coordination
- Organizing travel arrangements
- Emailing of booking communication to Trustees/ management committee members
- Administration
- Draft and manage correspondence, reports and documents
- Assisting in preparing presentations
- Formatting presentations, tenders, reports and letters
- Creating spreadsheets and managing databases.
- Client database information
Finance
- Obtaining quotations as and when required
- Producing purchase orders as and when required
- Submission of invoices to Accounts for payments
Interested candidates will need to demonstrate the following:
Qualifications/ Experience
- Diploma in Secretarial Studies or equivalent
- 2-3 years working experience in a secretarial role
- Strong administration background
- Good typing and dicta typing skills – 40 wpm skills
- Computer literacy (Microsoft office – outlook, word, excel. Internet
Knowledge & Skills
- Advanced typing skills
- Advanced MS Office skills
- Excellent oral & written communication skills
- Knowledge of administrative and clerical procedures
- Knowledge of business principles
- Proficient in spelling, punctuation, grammar and other English language
- Proven experience of producing correspondence and documents
More Information
-
JOB APPLICATION DETAILS
APPLICATION DETAILS
Suitable candidates should email their resume and application letter using the contact details below to Human Resources Business Partner by no later than 17th November 2022 with the heading Team Assisitant.
Email: [email protected]
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