Botswana Red Cross Society – Executive Assistant to the Secretary General

Parliament in 1968, as an organization auxillary to government in the humanitarian field

The auxiliary mandate of the DRCS us stipulated in the Red Cross Act demands that it plays a pivotal role in complimenting Governments efforts in social services, disaster management and health services BRCS service provision aims at preventing and alleviating human suffering, protecting life and health, and restoring dignity of the most vulnerable communities in times of peace and war.

The BRCS has vacancies for the following positions;

Ref: BRCS/305.2.2

VACANCY NUMBER 3 OF 2018

EXECUTIVE ASSISTANT TO THE SECRETARY GENERAL – GABORONE

Main purpose of the Job

To provide high level administrative support to the office of the Secretary General (CEO) by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as correspondence, receiving high level visitors, arranging for all conferences and meetings relating to the SG’s office.

Key performance areas

• Ensure efficient and smooth administration of the Secretary General’s office.
• Participate and record Management meetings
• Prepare presentations for Secretary General
• Attend all incoming emails, mail, memos and use independent Judgement in deciding priority action by Secretary General
• Responsible for anticipating, prioritizing and organizing the Secretary General’s activities and mnnnge calendar and diary
• Organize Secretory General. Management and NEC’s travels
• Carries out background research for the Secretary General
• Write reports and executive summaries
• Facilitate National and International Communication on behalf of Secretary General

• Keeps an update of all International Federation of the Red Cross (IFRC) and Botswana Red Cross Society policies

Qualification

• Degree in Business Administration or related field. Experience
• At least 3 years’ experience working as a Personal Assistant. Executive Secretary or Executive Assistant.

Skills and competencies

• Excellent skills in regulations
• Ability to work effectively
• Effective communication
• Team player
• Results driven
• Emotional intelligence

• Analytical and problem-solving skills
• Decisiveness
• Computer literacy
• Valid driver’s license

APPLICANTS SHOULD PROVIDE THE FOLLOWING DOCUMENTS:

1. Detailed curriculum vitae
2. Two work related references
3. Certified copies of certificates
4. Certified copy of a valid Identity Card (Omang) Certified copy of Driver’s License

CLOSING DATE:

If you consider yourself the best candidate for the position, please send the required documents on or before 31st May, 2018 to:

SECRETARY GENERAL
BOTSWANA RED CROSS SOCIETY
P.O. BOX 485
GABORONE